Memorandum 13-045 Light Vehicle Purchase for Port, Fire, and Police

City of Homer
Port / Harbor   Telephone (907) 235-3160
4350 Homer Spit Road  Fax  (907) 235-3152
Homer, Alaska 99603-8005  E-mail  port@ci.homer.ak.us
     Web Site http://port.ci.homer.ak.us
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MEMORANDUM 13-045

TO:  HOMER CITY COUNCIL & WALT WREDE, CITY MANAGER
FROM:  BRYAN HAWKINS, PORT DIRECTOR/HARBORMASTER
DATE:  MARCH 19, 2013
RE:  2013 LIGHT VEHICLE PURCHASE FOR THE PORT & HARBOR, HVFD, & HPD

The Invitation to Bid for the 2013 Light Vehicle Purchase for the Port & Harbor, HVFD, & HPD closed Wednesday, February 27, 2013.  It was advertised in the Homer Tribune February 13 & 20, 2013.  This bid included the purchase of a Half-ton Pickup, an Expedition EL, and an Expedition.

There were zero bids submitted.  Approval was received from the City Manager to take a more direct approach and contact all Ford dealerships in Alaska with a deadline of Monday, March 18, 2013.  Four responsive bids were received.  A team made up of staff met to score the bids based on the requirements laid out in the bid packet.

After review of the bids, staff recommends awarding the bid to Kendall Ford of Wasilla in the amount of $24,735.00 for a Half-ton 4x4 Pickup for Port and Harbor, $34,975.00 for an Expedition EL for HVFD, and $31,571.00 for an Expedition for HPD.

Recommendation
Award the bid to Kendall Ford of Wasilla, 2701 E. Mountain Village Drive, Wasilla, Alaska 99654, for a total cost of $91,281.00.

Fiscal Note:
Port and Harbor fleet reserves account 452-374-5902 for $24,735.00; HVFD fleet reserves account 100-150-5227 for $34,975.00; and HPD fleet reserves account 100-160-5227 for $31,571.00.