Memorandum 14-074 Solid Waste Disposal Contract Proposals

Memorandum 14-074

TO:                       HOMER CITY COUNCIL & WALT WREDE, CITY MANAGER

FROM:                 BRYAN HAWKINS, PORT DIRECTOR/HARBORMASTER

DATE:                  APRIL 22, 2014

SUBJECT:           SOLID WASTE DISPOSAL CONTRACT RFP RESULTS

The City of Homer advertised a request for proposals from qualified firms for solid waste collection and disposal for all City facilities.  Bids were all-inclusive; successful proposers were required to provide detailed costs for collection and disposal, including labor, materials, equipment, tools and supervision.  Proposers were reminded to pay close attention to the special conditions and needs for the Port and Harbor, i.e. wind, birds, customer service, and locations.

The City Clerk’s Office received two proposals by qualified firms prior to the deadline of April 17 at 4:30pm: Moore & Moore Services, Inc. of Homer, AK and Alaska Waste of Anchorage, AK.

 A group of City staff, representing the Finance Department, Office of the City Manager, and the Port and Harbor Department, met for the purpose of evaluating and scoring proposals.  All responses were evaluated per the grading criteria laid out in the Request for Proposals.  After careful review, staff concluded that the best overall proposal was submitted by Moore & Moore Services, Inc., both in price and service.

Recommendation 

Staff recommends awarding the three year solid waste collection and disposal contract to Moore & Moore Services, Inc. of Homer, Alaska for a total estimated cost of $54,273.80 per year.

Fiscal Note

400-0601-5220 Harbor Operations Refuse Disposal

100-0140-5220 City Hall

100-0150-5220 Fire Department

100-0160-5220 Police Department

100-0145-5220 Library

100-0149-5220 Airport

100-0165-5220 Animal Shelter

100-0171-5220 Public Works