Memorandum 15-111 Contract Award for Waste Water Treatment Plant Clarifier Flight Refurbishment

Memorandum 15-111

TO:                       Mary K. Koester, City Manager

FROM:                 Carey Meyer, Public Works Director

DATE:                  July 17, 2015

SUBJECT:         Award of Contract

                              Waste Water Treatment Plant Clarifier Flight Refurbishment

The City Council authorized in the 2015 operating budget an expenditure of $57,500 to refurbish the waste water treatment plant clarifier skimmers (flights).

Public Works prepared bid documents and solicited bids in accordance with the City’s procurement regulations (fax-back bidding procedure); two bids were solicited from qualified coating application contractors in the area:

                              Active Coatings, LLC                  Homer                               No final quote received

                              Metalizing, Inc.                             Kenai                                 $22,863

                              Engineer’s Estimate                                                               $29,500

Only two firms on the Kenai Peninsula were identified that were qualified to complete the required surface preparation and apply industrial coatings of this type. Other Alaska firms were not provided the opportunity to provide quotes because the cost to ship the skimmer parts (flights) off the Peninsula would have made them uncompetitive.

The firm of Metalizing, Inc. was determined to be the low responsive bidder: the bid was below the engineer’s estimate; and the firm is qualified to complete the work.

Recommendation: The City Council pass a resolution awarding the contract for the Waste Water Treatment Plant Clarifier Flight Refurbishment project to the firm of Metalizing, Inc. of Kenai, Alaska, in the amount of $22,863 and authorizes the City Manager to execute the appropriate documents.

Fiscal Note: 256-0379 ($22,863)