Memorandum 15-154 Bylaws Amendment for Library Advisory Board Meeting Time

Memorandum 15-154

TO:                       MAYOR WYTHE AND CITY COUNCIL

FROM:                 LIBRARY ADVISORY BOARD

THRU:                 RENEE KRAUSE, CMC, DEPUTY CITY CLERK

DATE:                  SEPTEMBER 4, 2015

SUBJECT:         AMENDING THE BYLAWS TO CHANGE THE REGULAR MEETING TIME

Background

The Library Advisory Board has again realized difficulties in replacing members on the Board.          

Many interested parties have declined when they were told that meetings started at 5:00 p.m. citing       they could not leave their jobs early. The issue was expanded upon when a new Boardmember recently took employment and was unable to leave their job early.

Since the Board is already short members and the policy to call a meeting due to the lack of a quorum is no more than 10 minutes the Board has decided to amend their meeting time to 5:30 p.m.

Following are excerpts from minutes for those meetings on July 7 and September 1, 2015.

               Recommendation:

               Informational in Nature. No Action Required.

               July 7, 2015

               NEW BUSINESS

               E. Amending the Regular Meeting Time

               Chair Brown introduced the item for discussion and requested a motion.

               The Board discussed the options of establishing a later meeting time with all members and staff present             commenting on what time they personally preferred.

               ALDERFER/BROWN – MOVED TO CHANGE THE REGULAR MEETING TIME TO 5:30 P.M.

               There was a brief discussion on setting a time limit of 90 minutes to meetings and being respectful of      everyone’s time.

               VOTE. NON-OBJECTION. UNANIMOUS CONSENT.

               Motion carried.

               Chair Brown requested assistance and direction from the Clerk on the next steps in the process.

               September 1, 2015:

               PENDING BUSINESS     

                    B. Amending the Bylaws to Change the Regular Meeting Time

                    Chair Brown introduced the item and provided a brief history of the actions of the Board. He confirmed the next               actions with the Clerk.

                    STROBEL/SMITH – MOVE TO APPROVE THE AMENDMENT TO THE LIBRARY ADVISORY BOARD BYLAWS TO CHANGE           THE MEETING START TIME TO 5:30 P.M.

                    There was no discussion.

                    VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.

                    Motion carried.