Memorandum 16-141 Parks Recreation Art and Culture Bylaws

Memorandum 16-141

TO:                       MAYOR WYTHE AND CITY COUNCIL

FROM:                  PARKS, ART, RECREATION AND CULTURE ADVISORY COMMISSION

THRU:                  RENEE KRAUSE, CMC, DEPUTY CITY CLERK

DATE:                   AUGUST 31, 2016

SUBJECT:           COMBINED COMMISSION BYLAWS          

At the regular meetings on June 16 and August 18, 2016 the Commission reviewed and moved for final approval of their new bylaws representing the combined commission and to forward to City Council for acceptance and approval.

Following is the excerpts of those two meetings:

June 16, 2016 Regular Meeting Minutes

NEW BUSINESS

B. Parks, Art, Recreation and Culture Advisory Commission Draft Bylaws

Chair Steffy read the title into the record noting that all the previous Parks and Recreation Bylaws and incorporating the Public Arts Committee Administrative Guidelines. Staff noted that there were no funds remaining in the Public Arts Reserve Account.  Deputy City Clerk Krause informed the commissioners on the brief history of the Administrative Guidelines, the Municipal Art Collection Catalogue which will have a place on the city website.

Commissioners discussed and expressed the following questions and concerns:

- Participating 100% in the cultural aspects of the commissions meetings

- Making sure that the vacancies are filled with someone from the Art related community

- Funding for Public Art through the 1% for Art Program on the Public Safety Building

- There is a local preference that is state wide not specifically Homer, but art selected is more of project specific

- Committee Structures for Art Selection is outlined in the Bylaws

- Commissioners will be able to serve on committees and Deputy City Clerk will also staff those selection committees and the Selection Committee will make the decisions and or selections

- Locations within a project are recommended however there is freedom granted to the artists to select other areas “outside the box”; any Request for Proposal encourages incorporating artistic expression within the architectural aspects of the project such as doors, counters, flooring, etc.

ASHMUN/LOWNEY – MOVED TO ADOPT AND FORWARD FOR SECOND AND FINAL READING AT AUGUST 18, 2016 REGULAR MEETING.

There was no discussion.

VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.

Motion carried.

August 18, 2016 Regular Meeting Minutes

PENDING BUSINESS

C. Final Draft Commission Bylaws Review and Approval

Chair Steffy read the title into the record.

ASHMUN/ARCHIBALD - MOVED TO APPROVE THE DRAFT BYLAWS.

There was a brief discussion.

VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.

Motion carried.

Recommendation

Approve the Draft Bylaws of the Parks, Art, Recreation and Culture Advisory Commission