Memorandum 16-145 Capital Improvement Plan 2017-2022 & FY 2018 Legislative Request

Memorandum 16-145

TO:                       Mayor and City Council                                         

FROM:                 Jenny Carroll, Special Projects & Communications Coordinator

THROUGH:       Katie Koester, City Manager

DATE:                  September 7, 2016

SUBJECT:         2017-2022 Capital Improvement Plan; FY 2018 Legislative Request

The City of Homer Capital Improvement Plan for 2012-2017 is ready in draft form for your review. A few notes:

Many project descriptions have been updated with new narratives, information regarding estimated cost, scope and progress.   For your convenience, all relatively significant project updates are described in red text boxes in the draft CIP.  For example, the Public Safety Building description has been updated to indicate a Phase 1 (new Police Station) and a Phase 2 (new Fire Station).

 Seven new projects have been proposed for inclusion in the CIP.   These projects will not be included in the CIP without first being approved by Council.

Three new City of Homer projects have been proposed:

City of Homer Radio System Upgrades (recommended by Police Chief).
Fire Department Rescue 1 Remount (recommended by Fire Chief).
Large Vessel Haul Out Repair Facility (recommended by Port & Harbor Director).

Three new projects have been proposed by other organizations:

Kachemak Ski Club:  Rope Tow Motor House Relocation
South Peninsula Hospital:  Homer Medical Clinic Expansion
South Peninsula Hospital:  Operating Room HVAC Replacement

Ten projects that were in the 2016-2021 CIP have been removed or are recommended for removal from this draft :

Two of the ten projects have been funded and are complete:

Alaska State DOT:  Sterling Highway Erosion Response MP 150-157.
Homer Senior Citizens, Inc.:  Natural Gas Conversion.
 

Eight projects are recommended for removal by Department Directors.  The reasons for the recommended removals are included in red note boxes on each project page.  These projects will be removed unless Council directs otherwise.

Harbor Sheet Pile Loading Dock (recommended by Port & Harbor and Public Works) on Page 5.
Mariner Park Restrooms (recommended by Planning and Public Works) on Page 18.
Homer Spit Dredged Material Beneficial Use Project (recommended by Port & Harbor and Public Works) on Page 25.
South Peninsula Fire Arms Training Facility (by Police Department) on Page 33.
Alaska Maritime Academy (recommended by Port & Harbor, Planning and Public Works) on Page 41.
South Peninsula Hospital Site Evaluation and Planning for Hillside Reinforcement (recommended by South Peninsula Hospital) on Page 49.
Homer Greenhouse (recommended by Planning and Police Department) on Page 52.
Public Market Design and Financing Plan (recommended by Planning) on Page 53.

Recommendations from City Advisory Commissions, Committees and Boards (in priority order).  Advisory bodies were asked to limit their recommendations to Council to their top two projects. 

Advisory Planning Commission

Ice Plant Upgrade
Barge Mooring Facility Phase 1

Cannabis Advisory Board

Radio Communications System Upgrade
Large Vessel Haul Out Facility

Economic Development Commission

Ice Plant Upgrade
Multi Use Community Center

Library Advisory Board – LAB did not discuss the CIP due to cancellation of their meeting during the comment period.

Parks, Art, Recreation And Culture

Karen Hornaday Park Improvements, Phase 2
Jack Gist Park Improvements, Phase 2

Port & Harbor Advisory Commission

Barge Mooring Facility Phase 1
Homer Large Vessel Harbor

ADA Compliance Committee chose to recommend changes to two projects already in the CIP. ADA components have been added to those projects’ descriptions.

Include ADA accessibility accommodations to the intersections specified in the Homer Intersection Improvements project.
Amend Karen Hornaday Park Improvements Phase 2 to address handicap accessibility including ADA improvements for accessibility to and within the playground and to the pavilion, providing handicap parking near the pavilion and insuring the restrooms are handicap accessible.

Council Selection of Legislative Priority Projects. 

 Last year, the top five priorities were:

Public Safety Building
Homer Large Vessel Harbor (formerly titled East Boat Harbor)
Harbor Sheet Pile Loading Dock
Fire Department Equipment Upgrades
Storm Water Master Plan

The Harbor Sheet Pile Loading Dock project is recommended for removal from the CIP, leaving one spot open for promoting another project. 

Remaining Steps in 2017-2022 Capital Improvement Planning Process. 

Please recommend the addition or withholding of new proposed projects.
Select your top five Legislative Priority Projects, in order of priority #1-5.  Bear in mind that Council has chosen recently to keep the Legislative Priority project list consistent from year to year.  Since only one spot remains open on the list, you may submit to me your one project recommendation for filling out the top five and the order of priority. 
Please submit your priority list to me either at the end of the City Council Meeting or by email (jcarroll@ci.homer.ak.us) on or before Friday, September 4th.  This will allow me time to tally Council recommendations and draft a resolution in advance of the Public Hearing.

The public hearing for the CIP is scheduled for the September 26 City Council meeting.
Adoption of the CIP and the FY 2018 Legislative Priority List is scheduled for the October 10 City Council Meeting.  

Assigning priority levels.  Each City of Homer project is labeled as either Level 1 Priority (highest), Level 2 or Level 3 Priority. (State transportation projects and projects submitted by non-profits have not been given priority labels.)  You will, in consultation with the City Manager, want to review if the priority level assigned to each project is accurate before finalizing the CIP.

I look forward to hearing back from you and incorporating your recommendations.