Session 06-05, a Regular Meeting of the
Library
Advisory Board was called to order on
PRESENT:
BOARDMEMBERS: HAWFIELD, KEFFER,
LORD, MARTIN, SEAMAN,
WAGNER
ABSENT:
BURSCH
(excused)
STUDENT:
LETTIS
(excused)
STAFF:
LIBRARY
DIRECTOR HILL
DEPUTY
CITY CLERK JOHNSON
APPROVAL OF
THE MINUTES
A.
Minutes
of the
Boardmember
Seaman noted the LAB was shown pictures of the interior of the library,
including the restrooms.
KEFFER/HAWFIELD
– MOVED TO APPROVE THE MINUTES.
VOTE: YES. NON OBJECTION. UNANIMOUS CONSENT.
Motion
carried.
APPROVAL OF
THE AGENDA
Chair Lord suggested
adding Item D – New Library Publicity to UNFINISHED BUSINESS.
HAWFIELD/WAGNER – MOVED TO
ACCEPT THE AGENDA AS AMENDED.
VOTE: YES. NON OBJECTION. UNANIMOUS CONSENT.
Motion carried.
LIBRARY
DIRECTOR’S REPORT
A.
Statistical
Report for April 2006
Library Director Hill reported the wireless
internet
service is up and running and is successful.
Currently staff is working on the catalog and has sent the final
data to
the SIRSI Software Company. During the
transition period staff will run two software
systems simultaneously. Although it will
slow things down, it is the recommended means for a smooth transition. The idea is the bulk of library users will
visit the library within the month and a report can be run. It will avoid the manual entering of all
8,500 library users to the new system.
Staff has to assure all the data transfers to the SIRSI system.
LAB members were reminded
the
Library Director Hill reported
the monthly statistics will be available next month.
COMMITTEE
REPORTS
COMMUNICATION/VISITORS
Frank Vondersaar
said he will be
selling quilt tickets and asked if it was proper to advise the
UNFINISHED BUSINESS
A.
New
Library Construction Update
Library Director Hill gave an update to the
new
library construction in Project Manager Gibson’s absence.
The shelving is going in which makes the
building look like a library. The site
work is in progress with drainage fixes.
By mid May the curb and gutter work will begin with concrete
shortly
after. Carpet will be installed in that
time frame. The case work is
ongoing. On Friday, May 5th
the Mayor, City Manager, Special Projects Coordinator Holen, LAB Boardmember Lord, Library Director Hill and
representatives
from USDA will be touring the new library.
The second exterior coat of paint has
deepened the
color. The
B.
Policies
for New Library: 1) Display & Exhibit, 2) Gift, 3) Library
Space Use, and 4) Library User Conduct
HAWFIELD/SEAMAN – MOVED TO DISCUSS THE
POLICIES.
VOTE:
YES. NON
OBJECTION. UNANIMOUS
CONSENT.
Motion carried.
The Board discussed the Display and Exhibit
Policies
in detail and determined the art selection committee would be composed
of one
LAB member, one Friends of the Homer Library member, one Public Arts
Committee
member, and the Library Director.
Placement of bulletin boards, areas for non-profit and exhibit
displays,
and areas for rotating displays by artists were discussed.
It was determined the library would need to
be completed before those spaces could be defined.
HAWFIELD/KEFFER - MOVED TO HAVE A SPECIAL
MEETING OF
THE LAB FOR PURPOSES OF FINALIZING LAB POLICIES ON
VOTE:
YES. NON
OBJECTION. UNANIMOUS
CONSENT.
Motion carried.
Boardmember Keffer
passed out Draft 4 of the Homer Public Library Gift Acceptance Policy. She noted minor changes from the last draft,
to allow the Library Director more authority in accepting or rejecting
gifts.
Boardmember Keffer
was excused at
The Board returned to discussions of the
Display
& Exhibit with ideas of setting up an art selection process. Placement of artwork to maintain safety and
provide for movement within the area was discussed.
Boardmember Hawfield
will prepare a new draft with the revisions for
the special meeting.
The Library Space Use Policy was discussed. Outdoor use of the facilities was omitted as
there is little means of monitoring it.
The fees for private use were discussed and more research will
be done
in preparation of the special meeting.
The object of space use within the new library is to be useful
to the
community. During library hours all
rooms will be locked and groups will be escorted to the desired room
where it will
be inspected both prior and after the use.
Policy for Library Use was discussed. The main question is the drink and food
policy. Roughly fifty percent of libraries
allow food and drink, while the other half does not.
Although people enjoy coffee while at the
library, there is concern with the new furnishings, carpet and building. It was the LAB’s
consensus a no food or drink policy would be advisable, but the matter
will be
discussed with library staff for their opinion.
Boardmember Wagner took an informal
poll and found that no cell phones allowed is the general consensus. A provision that no person shall exhibit
offensive
bodily hygiene or fragrance was added. Library
grounds are not to be used for camping. As
to unattended children, currently 12 is the age limit although some
libraries
allow 8 year olds to visit unattended. After
discussion the Board agreed to current 12 year old age limit.
C. Update
LAB Bylaws
Chair Lord said there are minor changes to
the bylaws
that can wait until fall for discussion.
Deputy City Clerk Johnson noted that INFORMATIONAL MATERIAL
could be
included within business of the agenda rather than after ADJOURNMENT.
D. New
Library Publicity
Chair Lord reported the Friends of the Homer
Library
have a budget for the opening of the new library. The
Friends have continued the discussion of
publicity events to their next meeting. Boardmember Wagner said after speaking at last
month’s LAB
meeting about publicity for the progress of the new library, the karmic
connections in Homer’s cosmic community went to work.
The very next edition of the Homer News had a
picture of Project Manager Ben Gibson giving little kids a tour of the
library
and a byline that listed the state of construction of the library.
NEW BUSINESS
A.
Request
from Friends of the Homer Public Library to Name the Children’s
Room after Joy Griffin
MARTIN/HAWFIELD – MOVED TO DISCUSS THE ISSUE
OF
NAMING THE CHILDREN’S SECTION OF THE LIBRARY AFTER JOY
VOTE:
YES. NON
OBJECTION. UNANIMOUS
CONSENT.
Motion carried.
HAWFIELD/WAGNER - MOVED TO RECOMMEND TO THE
CITY
COUNCIL THAT THE CHILDREN’S ROOM BE NAMED IN THE HONOR OF JOY
Boardmember Hawfield
said it is totally appropriate to name the room after Joy Griffin as
she was an
outstanding volunteer for a number of years and loved the children and
the
library. It has been assumed since the
beginning of the library construction that the children’s room would be
named
after her. Chair Lord noted there is a
Memorandum of Understanding with the City that excludes naming of
anything
except as approved by the City Council, thus the reason for the
formality.
VOTE:
YES. NON
OBJECTION. UNANIMOUS
CONSENT.
Motion carried.
Chair Lord will write a memorandum to the
City
Council conveying the LAB’s wishes on
naming the
Children’s Room.
COMMENTS FROM
THE PUBLIC
There was no public.
COMMENTS FROM
THE BOARD
Boardmember Martin said she went on the
library tour and kept feeling like sitting down and reading a book. It is well designed and she enjoyed seeing
it.
Boardmember Wagner said after getting WiFi Frank Vondersaar
doesn’t
hang out for the whole meeting. She also
went on the library tour with the library staff and enjoyed all their
comments. Jolee said the sink was short
in the Children’s Room and it was usually her that cleaned up. Ms. Wagner told her she would need to get the
kids to clean up.
Boardmember Hawfield
said he will not be here for the July meeting.
Chair Lord said she will miss both the July
and
August meetings. She said if the LAB has
their work done they could take a month off.
The LAB used to always take summers off.
Boardmember Seaman said she won’t be
here for July and possibly won’t be at the June meeting.
Library Director Hill thanked Boardmember
Hawfield, Beth and the student for the
wonderful
radio piece on the birds in preparation for the Shorebird Festival. Boardmember Hawfield said Tom also did one on how you can go
to the
library in your jammies.
Mr. Hawfield said
it is fun to watch the students energized by the library.
ADJOURNMENT
There being no further business to come
before the
Board, the meeting was adjourned at
INFORMATIONAL
MATERIAL
A. City
Council Meeting Minutes March 28
and April 10, 2006 (approved) and April 24, 2006 (unapproved)
_________________________________
JO JOHNSON, DEPUTY CITY CLERK
Approved:
________________________