Session 06-06, a Special Meeting of the Library Advisory Board was called to order on May 23, 2006 at 6:21 p.m. by Chair Lord at the Homer City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska.

PRESENT: BOARDMEMBERS: HAWFIELD, KEFFER, LORD, MARTIN

ABSENT: BURSCH, SEAMAN, WAGNER (excused)

STUDENT: LETTIS

STAFF: LIBRARY DIRECTOR HILL

DEPUTY CITY CLERK JOHNSON

Policies were distributed to all LAB members.

APPROVAL OF THE AGENDA

HAWFIELD/MARTIN – MOVED TO APPROVE THE AGENDA.

VOTE: YES. NON OBJECTION. UNANIMOUS CONSENT.

Motion carried.

UNFINISHED BUSINESS

A. Policies for New Library: 1) Display & Exhibit, 2) Gift, 3) Library Space Use, and 4) Library User Conduct

The LAB discussed the Display and Exhibit Policies draft document as revised and presented by Boardmember Hawfield. Minor typos, condensation, and clarifications were made to the document. The revised Gift Policy draft document was presented by Boardmember Keffer with minor changes. The revised Library Space Use draft document was presented by Chair Lord with minor changes. Library Director Hill read the fee schedule from both the Haines and Anchorage libraries and local building user fees were discussed. The LAB discussed supervision of after-hours events and cleanup responsibilities. The document was amended to reflect fees of $35/hr.for the conference room, $40/hr. for the lounge and $40/hr. for the children’s room plus cost of building supervision on each room. A revised draft of Library User Conduct as provided by Boardmember Wagner was provided. It was decided only bottled water was allowed beyond the security gates, the use of cell phones is not allowed in the library. Library Advisory Boardmembers agreed with the revisions to all documents.

Chair Lord called for a recess at 7:38 p.m. and resumed the meeting at 7:44 p.m.

The cover memorandum to Mayor and City Councilmembers was discussed and by consensus was agreeable to all members.

KEFFER/HAWFIELD - MOVED TO APPROVE THE POLICIES AND CONVEY THEM TO THE CITY COUNCIL FOR THEIR ADOPTION.

VOTE: YES. NON OBJECTION. UNANIMOUS CONSENT.

Motion carried.

COMMENTS FROM THE PUBLIC

There was no public.

COMMENTS FROM THE BOARD

Boardmember Martin remarked that everyone worked very hard to put the policies together.

Boardmember Hawfield apologized for arriving late.

Chair Lord said at the City Council meeting last night the naming of the “Joy Room” was approved. The reading bar for the new library is nearly complete with volunteer Scott Hyson producing the work of art from the recycled flooring from the Kenai Gym. She expressed her appreciation for him building the reading bar.

Boardmember Keffer commented it is nice to have the policies completed and she is glad the special meeting was suggested.

Library Director Hill thanked everyone, stating she appreciates all their thoughts. It is a hard task to do by oneself.

MARTIN/HAWFIELD – MOVED TO ADJOURN.

VOTE: YES. NON OBJECTION. UNANIMOUS CONSENT.

Motion carried.

ADJOURNMENT

There being no further business to come before the Board, the meeting adjourned at 7:49 p.m. The next Regular Meeting is scheduled for June 6, 2006 at 6:00 p.m. at City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska.

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JO JOHNSON, DEPUTY CITY CLERK

Approved: ________________________