LIBRARY ADVISORY
BOARD UNAPPROVED
REGULAR MEETING
MINUTES
FEBRUARY
3, 2009
Session
09-02 a Regular Meeting of the Library Advisory Board was called to order on
February 3, 2009 at 6:07 pm by Acting Chair Kyra Wagner at the Homer City Hall
Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska.
PRESENT: BOARDMEMBERS WAGNER, SEAMAN, LARSON,
AND MARTIN
ABSENT: BOARDMEMBER HAWFIELD, LORD, AND
FAULKNER (EXCUSED)
STAFF: LIBRARY DIRECTOR HILL
DEPUTY CITY CLERK KRAUSE
Approval of the Agenda
Acting Chair Wagner called for a motion to
approve the agenda.
LARSON/SEAMAN
– MOVED TO APPROVE THE AGENDA.
There was
no discussion.
The
agenda was approved by consensus of the Boardmembers.
Public Comments Regarding Items on the Agenda
None.
Reconsideration
There
were no items for reconsideration.
Approval of the Minutes
A.
Regular Meeting Minutes from January 6, 2009
Acting Chair Wagner requested a motion to approve the minutes.
MARTIN/SEAMAN
– moved to aPPROVE the minutes.
There was no discussion.
The minutes were approved by
consensus of the Boardmembers.
Visitors and Communications
A. Friends
Report –
There was no report this month.
B. Visitors
There were no visitors.
Library Director’s Report
A. Director’s
Report for February 2009
There was no
report this month.
B.
Monthly Statistics – January 2009
There were no statistics available
this month.
Committee Reports
A. Art
Selection Committee Report – Eileen Faulkner
There was no report.
B. Landscape
Committee Report – Linda Martin
Boardmember Martin reported that
the benches are in place and the location of each bench. She did send a thank
you note to Ms. Tammy Hagerty, Parks Maintenance Coordinator.
There was
no further discussion.
C. Library Sign Task Force
Boardmember Wagner reported that
several submissions were received out of the thirteen listed on the plans
holder list. Two of the proposers were not on the plans holder list and
therefore were immediately noted as non-compliant. After initial review of the
remaining five submissions there were three qualified and compliant proposals to
review.
The Boardmembers proceeded to review each proposal
submitted and discussed the benefits of each design. Such items discussed were
building materials, pricing and the price breakdown on each proposal. It was
noted that all proposals were at the limit of the budget. A brief discussion
regarding withholding budget amount on the next request for proposal ensued.
The aspect of each proposal discussed next was vandalism proof.
The Boardmembers after a lengthy
process selected the proposal listed below for recommendation and submission to
the Homer Advisory Planning Commission then to City Council.
Proposal submitted by Brad
Hughes - a bas-relief of mountains and
cranes, rising sun over the words Homer Public Library constructed out of
concrete, found and recycled materials. This will be a raised sign so planting
bed can be installed under it.
Acting Chair Wagner responded to
questions regarding the non-compliant proposers. The Boardmembers agreed by
consensus that staff should send a letter to each proposer thanking them for
their submission and if not compliant why they were not compliant.
Further
dialogue occurred regarding a second choice just in case something was not
approved with the first choice. Some of the points mentioned about the second
choice if chosen was the increased funding needed to complete the project. A
minimal ballpark was noted as $10,000 to $25,000.00. The boardmembers agreed on
the submission from Leo Vait.
Acting Chair Wagner requested a
motion for recommendation.
LARSON/MARTIN - MOVED TO RECOMMEND
THE PROPOSAL BY BRAD HUGHES TO THE HOMER ADVISORY PLANNING COMMISSION FOR
REVIEW OF COMPLIANCY TO HOMER CITY CODE AND RECOMMENDATION; THEN TO FORWARD TO
THE CITY COUNCIL FOR APPROVAL AT THE REGULAR COUNCIL MEETING SCHEDULED FOR
MARCH 9, 2009.
MARTIN/ - AMEND TO INCLUDE PROPOSAL
BY LEO VAIT.
There was no second to the
Amendment. It failed for lack of a second.
Further discussion regarding the
selection; schedule for approval by City Council; construction and installation
ensued. Boardmember Wagner was asked if she would present the proposal to the
Planning Commission. Deputy City Clerk Krause was asked to respond and
recommended that a copy of the proposal and the Memorandum from the Library
Advisory Board with the recommendation and attached minutes can be forwarded to
the Planning Commission. Acting Chair Wagner stated she would try to attend the
meeting to answer questions.
VOTE. YES. NON-OBJECTION. UNANIMOUS
CONSENT.
Motion carried.
There was
no further discussion.
Public Hearing
None.
Pending Business
A. Library Improvement Plan (LIP)
a.
Community Gardens
Acting
Chair Wagner reviewed the Memorandum received as a laydown from City Manager
Wrede regarding the Community Gardens.
Boardmember
Larson responded that it was very apparent in the memo that there was no
support from the City.
A few
comments were offered that existing gardens should be used before asking for
new areas.
There was
no further discussion.
b.
Entrance Seating – Status of funding.
Library
Director Hill will have the information for the March meeting.
There was no
further discussion.
B. Library – Comments, Responses, Issues
and Challenges.
Library Director Hill stated she will have this information for the next
meeting.
There was no discussion.
C. Youth Involvement
Review of informational item about initiating a youth involvement program
in local government.
Acting Chair Wagner recommended postponing this item until Chair Hawfield
returns.
There was no further discussion.
NEW BusinesS
A. Land
Allocation Plan
Acting Chair Wagner reviewed the
Land Allocation Plan and commented that she did not find any property that
should be changed from the existing designation in her opinion.
The Boardmembers inquired what
their responsibility was regarding this document.
There was a brief discussion on
the processes involved in the Land Allocation Plan.
The Deputy City Clerk gave a
brief explanation on the importance of the Library Advisory Boardmembers input
on how the City should use the property it owns.
MARTIN/SEAMAN – MOVED THAT NO
CHANGES SHOULD BE MADE TO THE 2008 ALLOCATION PLAN.
There was a brief discussion on
attending the joint worksession with City Council on February 23, 2009 and that
Chair Hawfield will be attending that meeting.
VOTE.
Yes. Non-objection. Unanimous.
Motion carried.
B. Library Exterior Sign Proposal Review
This was addressed under Committee
Reports, Library Sign Task Force.
No further discussion.
Informational Materials
A. Cities Go Green January Issue – An Innovative
Library in Queen Creek, Arizona
There was brief discussion on the
article and the differences between building this Library in Arizona and the
Homer Public Library.
None.
COMMENTS OF THE CITY STAFF
There were no comments from staff.
Comments from the Board
Boardmember
Martin thanked the Clerk for the items she found for the packet.
Boardmember
Larson asked for clarification on why the procurement policy was included in
the packet. She then inquired about the presentation at the last meeting on the
new and old library and the mechanical system.
There was a brief
discussion relating to the presentation and information at the January meeting.
COMMENTS OF THE CHAIR
Acting Chair Wagner explained that the procurement policy
was included so the Boardmembers would know what rules apply and the selection
process that must be followed for purchases made by the City.
She responded when asked about the air handlers that in an
email shared with her it showed a message received from the Architect that was
copied to a Subcontractor and the response from the Subcontractor was “the
building is mechanical and there is an expense to having a mechanical
building.”
Further discussion regarding the problems with the
air handlers, circulation, and heating issues were discussed by the
boardmembers.
Acting
Vice Chair Wagner thanked everyone for coming and their patience during the
proposal review.
There being no further business to
come before the Board, Acting Chair Wagner adjourned the meeting at 7:30
p.m. The next Regular Meeting is scheduled for March 3, 2009 at 6:00 pm
in the City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue,
Homer, Alaska.
Renee Krause, Deputy City
Clerk I
Approved: