LIBRARY ADVISORY BOARD
REGULAR MEETING MINUTES
JULY 7, 2009
Session 09-06 a Regular Meeting of
the Library Advisory Board was called to order on July 7, 2009 at 6:03 pm by
Vice Chair Michael Hawfield at the Homer City Hall Cowles Council Chambers
located at 491 E. Pioneer Avenue, Homer, Alaska.
PRESENT: BOARDMEMBERS WAGNER, LARSON, SEAMAN, HAWFIELD
ABSENT: BOARDMEMBER BEATTY, FAULKNER (EXCUSED)
STAFF: LIBRARY DIRECTOR HILL
DEPUTY
CITY CLERK KRAUSE
Approval of the Agenda
Vice Chair Hawfield requested to amend the agenda to
move Item 10. A., under Pending Business before Visitors and Communications.
The amended agenda was approved by consensus of the
Board.
Public Comments Regarding Items on the Agenda
None.
Reconsideration
There were no items for reconsideration.
Approval of the Minutes
A.
Regular
Meeting Minutes from June 2, 2009
Vice
Chair Hawfield requested a motion to approve the minutes.
WAGNER/SEAMAN – moved to aPPROVE the minutes.
There
were no changes.
VOTE.
YES. NON-OBJECTION. UNANIMOUS CONSENT.
Motion
carried.
Vice
Chair Hawfield thanked Deputy City Clerk Krause for her “good job on the
minutes as always.”
PENDING
BUSINESS
A. Library
Improvement Plan
a.
Report
on Worksession with Bill Smith
Vice Chair Hawfield reported on the meeting with Mr.
Bill Smith regarding inefficiencies with the Public Library. There was
consensus with those present at that meeting to discuss recommendations to send
to the City Manager.
Discussion ensued regarding what the Library
Advisory Board (LAB) should do regarding taking steps to make recommendations
to the City Manager through a formal report on the information received from Mr.
Smith. It was noted many details still need to be worked out. Board Member
Larson recommended re-programming the building that allows the Library
personnel to turn things on and off manually. This is a simple fix. Vice Chair
Hawfield acknowledged that Mr. Smith had separated his recommendations. Further
discussion covered that it should be a city responsibility, not a volunteer
group. Library Director Hill stated that City Manager and Public Works Director
are taking steps to address some of these issues by speaking with the
architect.
Vice Chair Hawfield submitted a draft memorandum
that he would like the Boardmembers input on. He then read the draft into the
record.
He explained his intent with the memo was to
encourage support of implementing some of Mr. Smith’s idea and to assure the
City Manager of the support of the LAB.
There was conversation regarding the formation of a
task force to assist the City with addressing the problems noted in Mr. Smith’s
report. These problems are not going away and have had exponential growth. They
are not linear. The Boardmembers discussed the analysis was undertaken in
response to concerns expressed by staff, patrons and boardmembers.
Further discussion regarding changes in wording of
the memo developed. It was agreed that the memo as drafted with the minor
recommended changes would be a good start on making sure these issues were
addressed in an expedient manner.
Vice Chair Hawfield will distribute final memo to
the City Manager. He will submit the memo for final review of the boardmembers
before distribution.
WAGNER/LARSON - MOVED TO ACCEPT MEMORANDUM WITH
CHANGES AS NOTED AND VICE CHAIR HAWFIELD TO SUBMIT TO THE CITY MANAGER.
There was no discussion.
VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.
Motion carried.
Vice Chair Hawfield extended a thank you for all the
hard work and efforts extended by Mr. Smith.
Visitors and Communications
A.
Friends
Report – Library Director Hill
Library
Director Hill commented that she included information in her Director’s Report
on the last meeting and asked if there were any questions. They progressed in
to the Director’s Report.
B. Visitors
There were no visitors scheduled.
Library Director’s Report
A.
Director’s
Report for July 2009
Library
Director Hill reviewed her monthly report and asked if there were any
questions. Boardmember Wagner inquired about the computer shut down. Library
Director Hill responded it was happening right now and was progressing quite
well. The put notices in the local paper, on each computer, etc., regarding the
changes. If everything goes well the computers should be available again by
Friday, July 10, 2009.
There
was no further discussion.
B.
Monthly
Statistics – June 2009
Library
Director Hill distributed the June statistics. She noted a pattern regarding
the usage of the study rooms. She noted it has been a very busy summer so far.
There
was no further discussion.
Committee Reports
A. Art Selection Committee Report
The
new exhibit is on display until October. Vice Chair Hawfield commented that
they needed to discuss elections for a new chair for this Committee.
B. Landscape Committee Report – Kyra
Wagner
Boardmember
Wagner reported that they purchased plants from the Garden Club annual sale,
spent approximately $75.00 from the budget. The FFA kids attacked the place to
remove some dandelions, six kids for three hours. The discussed retaining the
services again of Brenda Adams to visit and make recommendations on the
grounds.
Boardmember
Larson spoke with Ms. Adams and reported she was thrilled with the invitation.
Ms. Adams recommended the following for the Library landscaping issues:
1. Focusing the remaining time of removal
of the clover and burdock.
2. Prepare beds for winter
3. Replace septic grade typar material
with landscape grade. (this offers higher weed control)
4. Review plant budget and reallocate
funds.
5. Recommended plants for different
locations.
6.
Hire her crew to come in and get
the work done all at one time to gain control over the landscaping before the
end of July.
There
was a brief discussion among the boardmembers regarding the remaining amounts
in the budget.
Boardmember
Larson spoke with the FFA kids and they will not be coming back to work for
them. She believes there were outstanding issues within that organization.
LARSON/WAGNER
– MOVED TO RECOMMEND HIRING BRENDA ADAMS AND CREW TO WORK ON THE EXISTING
GARDENS.
There
was no discussion.
VOTE.
YES. NON-OBJECTION. UNANIMOUS CONSENT.
Motion
carried.
There
was no further discussion.
Public Hearing
None.
Pending Business
A.
Library
Improvement Plan
There was no discussion.
B.
Library
– Comments, Responses, Issues, and Challenges
There was no discussion.
NEW BusinesS
A. 2010-2015
Capital Improvement Plan Recommendations
Please
review and prepare a minimum of three recommendations.
Moved
to the August agenda by consensus of the Board.
Informational Materials
A. Ordinance 09-28(S) Amending HCC
Chapter 1.48 Amending Number of
Boardmembers and descriptive title.
Approved 06/22/09 Effective 06/23/09.
There was no
discussion.
None.
COMMENTS OF THE CITY STAFF
There were no comments from staff.
Comments from the Board
Boardmember Larson commented as not wanting to be
the cause of a problem in a marriage.
Boardmember Wagner and Seaman had no comments.
COMMENTS OF THE CHAIR
Vice Chair Hawfield thanked everyone for attending
and their input and thanked them for letting him leave early for his
anniversary dinner.
There being no further business to come before the Board
Vice Chair Hawfield adjourned the meeting at 6:45 p.m. The next Regular
Meeting is scheduled for August 4, 2009 at 6:00 pm in the City Hall Cowles
Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska.
Renee
Krause, Deputy City Clerk I
Approved: