LIBRARY ADVISORY BOARD                                                                                               UNAPPROVED                                                                                                                                                                                                                                                                                      

REGULAR MEETING MINUTES

SEPTEMBER 1, 2009

 

Session 09-08 a Regular Meeting of the Library Advisory Board was called to order on September 1, 2009 at 6:54 pm by Chair Eileen Faulkner at the Homer City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska.

 

PRESENT:          BOARDMEMBERS LARSON, BEATTY, HAWFIELD, FAULKNER

 

ABSENT:           BOARDMEMBER WAGNER, SEAMAN (EXCUSED)

 

STAFF:              LIBRARY DIRECTOR HILL 

                        DEPUTY CITY CLERK KRAUSE

 

 

cHAIR fAULKNER INFORMED THE BOARDMEMBERS PRESENT THAT MIKE HAWFIELD WOULD BE ARRIVING LATE AND INQUIRED IF THEY WOULD MIND POSTPONING THE MEETING UNTIL HIS ARRIVAL. THE MEMBERS AND STAFF AGREED TO POSTPONE THE MEETING UNTIL HIS ARRIVAL.

 

Approval of the Agenda

 

Chair Faulkner requested the agenda be postponed to the next meeting and to address Item A under New Business only due to the time sensitive nature of the topic as two members of the board must depart in the next five minutes.

 

There was no discussion.

 

The amended agenda was approved by consensus of the Board.

 

Public Comments Regarding Items on the Agenda

 

None.

 

Reconsideration

 

There were no items for reconsideration.

 

Approval of the Minutes

 

A.            Regular Meeting Minutes from August 4, 2009.     

 

This item was postponed to the October meeting.

 

Visitors and Communications

 

A.            Friends Report

 

This item was postponed to the October meeting.

 

B.         Visitors

 

 There were no visitors scheduled.

 

Library Director’s Report

 

A.          Director’s Report for August 2009    

 

This item was postponed to the October meeting.

 

B.            Monthly Statistics – July 2009                 

 

Library Director Hill distributed the statistics. There was no discussion.

 

Committee Reports

 

A.         Art Selection Committee Report

            a.         Artists Exhibit Proposal Request

B.         Landscape Committee Report – Kyra Wagner

 

Postponed to the October meeting.

 

Public Hearing

 

None.

 

Pending Business

 

A.            Library Improvement Plan (LIP)

            a.         Follow-up on meeting/discussion with City Manager

B.            Library – Comments, Responses, Issues, and Challenges

 

Postponed to the October meeting.

 

NEW BusinesS

 

A.         New Meeting Schedule – Resolution 09-88, Amending the Library Advisory Board, Economic Development Advisory Commission, Port & Harbor Advisory Commission and Parks & Recreation Advisory Commission Bylaws to Hold Every Other Month Meetings.

 

HAWFIELD/LARSON - MOVED THAT WHEREAS THE CITY COUNCIL WISHES TO REDUCE THE NUMBER OF MEETINGS OF THE LIBRARY ADVISORY BOARD AND IN ACCORDANCE WITH THE RESOLUTION 09-88 RECOMMEND THAT COUNCIL AMEND RESOLUTION 09-88 TO SHOW THAT THE MEETING MONTHS FOR THE LIBRARY ADVISORY BOARD BE CHANGED TO FEBRUARY, MAY, SEPTEMBER, OCTOBER, AND NOVEMBER.

 

Discussion ensued regarding changing the months to reflect the work agenda for the Advisory Board. Chair Faulkner was concerned that the current schedule shown in the resolution did not accommodate the Board’s directive in assisting the Library Director with the yearly budget. Further discussion covered meeting in February for policy review, May can be elections and landscaping, September, October for the budget and November for the Art Committee. It was agreed that if additional meetings were needed they could have worksessions and schedule special meetings if required. Boardmembers noted that the bylaws would have to be changed to reflect the change for elections. Comments made were that these meeting months addressed the budgetary cuts that Council was aiming for regarding staff time.

 

VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.

 

Motion carried.

 

The Clerk was directed to draft a memorandum to submit to Council and Chair Faulkner will stop by the clerks office to initial the memo when ready.

 

There was no further discussion.

 

Informational Materials

A.         Memorandum from Library Advisory Board to City Council Re: Recommendations for the     2010-    2015 Capital Improvement Plan                                                         

B.         Resolution 09-88 Amending the Library Advisory Board, Economic Development Advisory    Commission, Port & Harbor Advisory Commission, and Parks & Recreation Advisory    Commission Bylaws to Hold Bimonthly Meetings.

 

There was no discussion.

 

Comments from the PUBLIC

 

None.

 

COMMENTS OF THE CITY STAFF

 

None.

 

Comments from the Board

 

None.

 

COMMENTS OF THE CHAIR

 

None.

 

adjournment

 

There being no further business to come before the Board Chair Faulkner adjourned the meeting at 7:00 p.m. The next Regular Meeting is scheduled for October 6, 2009 at 6:00 pm in the City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska.

 

 

                                                                       

 Renee Krause, Deputy City Clerk I

Approved: