M E M O R A N D U M 05-150

TO: MAYOR HORNADAY AND HOMER CITY COUNCIL

FROM: MARY L. CALHOUN, CMC, CITY CLERK

DATE: AUGUST 26, 2005

SUBJ: TRAVEL AUTHORIZATION FOR ELECTED AND OTHER CITY OFFICIALS FOR THE 55TH ANNUAL AML CONFERENCE WEEK, NOVEMBER 7 - 11, 2005, TO BE HELD IN ANCHORAGE

The City of Homer Procurement Policy and Procedures Manual, page 50, sets for the procedure for Travel Authorization for Mayor, Council and City Manager. Travel authorization is required for trips exceeding $250 total estimated cost.

This authorization request is for the Mayor, Councilmembers, City Manager and Department Heads to attend the Travel 55th Annual AML Conference Week, November 7 - 11, 2005, to be held in Anchorage.

Round Trip Air fare is approximately $196.00 as of August 26, 2005. Room rates areapproximately $100 per night. Per diem is $53.00 per day, for three meals. POV rate, pursuant to the Procurement Manual, is $0.405 per mile and 4.3 (B)(1)(h)"transportation-limit the reimbursement amount for use of personal vehicle to no more than the cost charged by commercial carrier for the same trip, including rental cars."

RECOMMENDATION:

Approve the requested authorization.

Fiscal Note: Mayor and Council: 2005 Budget: 100.100.5236, Transportation: $6,500.00 budgeted current unexpended amount is $3,963.41; and100.100.5237, Subsistence: $4,500.00 budgeted current unexpended is $2,383.06.

Memorandum 05-148 - expenditure request is Transportation $1,300.00 to $1,400.00 and Subsistence is approximately $650.00 (room and perdiem at upper rates and rounded up).