MEMORANDUM 05-72

To: Walt Wrede, City Manager

From: Carey Meyer, Public Works Director

Date: April 15, 2005

Subject: Spruceview Road LID/Noview Road LID

Award of Design and Construction Inspection Contract

The Spruceview Road LID was approved on September 13, 2004. A field survey was completed early in 2005 and Public Works is ready to initiate design. William Nelson and Associates has provided a scope, schedule and cost to complete the remaining work on this project. The attached proposal is within the budget established for this project.

In 2003, William Nelson and Associates completed the design and inspection of the Harrington Heights Water and Sewer LID in this area. They have completed the design and inspection of the Daybreeze Subdivision water, sewer and road improvements immediately to the west of the Spruceview Road LID. They have designed and will provide inspection for the water main replacement in Bartlett immediately to the east of the project area. They designed and inspected the Fairview/Woodard Creek flood damage repair project immediately upstream of the proposed new Spruceview/Woodard Creek crossing. They have in-house structural engineering capacity to design and inspect this crossing. They have successfully completed a half-dozen design and inspection projects for the City in the last several years. They are uniquely qualified to complete the design and inspection of the Spruceview Road LID.

A second road LID (Noview) is currently being formed immediately adjacent to the Spruceview Road LID. The design and construction of these additional road improvements can be done most cost effectively if completed together. No design work will be completed for the Noview project until it has been formally approved by the Council. Separate notices to proceed will be issued.

Recommendation: The Council should award the design and inspection of the Spruceview Road LID/Noview Road LID projects to William Nelson and Associates in the amount of $81, 908.

After this construction season, Public Works will prepare a new RFP for the design, inspection and surveying for water, sewer and road projects; evaluate the qualifications of any new firms; and establish new contracts with the most qualified firms for the next few construction seasons. (William Nelson and Associates was found to be the most qualified during the last RFP process).

(Fiscal Note: 160-766-5210 design; 160-766-5212 inspection)