M E M O R A N D U M 06-128

TO: MAYOR HORNADAY AND HOMER CITY COUNCIL

FROM: MATT SHADLE, COUNCILMEMBER

DATE: JULY 18, 2006

SUBJ: LIBRARY FURNITURE PURCHASE

I believe that the City Code and Procurement Policy and Procedures Manual requires that Council approve purchases above $25,000.00, that the City Manager and Finance Director are required to notify the Council of purchases that fall under HCC 3.16.020 and, if not in the budget, must have prior approval of the City Council. I do not believe that the process was followed.

The fiscal note on Memorandum 05-164 states:$80,000.00 has been included in the library construction project budget for equipment and furniture. This memo was the backup for Resolution 05-106, a Sole Source award for computer equipment in the amount of $80,000.00

When did Council appropriate or approve a budget for furniture to cover the recent purchase of furniture. The City has currently paid half of what is owed Corporate Express, the total expenditure amount is two times $49,065.36.

RECOMMENDATION:

Request a report from the City Manager, Finance Director and Public Works Director (approved the Purchase Orders).

Fiscal Note: NA