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CITY
OF
PUBLIC WORKS TELEPHONE
(907)235-3170
MEMORANDUM 08-146
TO:
FROM:
DATE: October 16, 2008
RE: Homer Water Main Hydro-Power Project
Accepting Grant for
Pre-Construction Services
__________________________________________________________________________________
The City applied for and has been awarded a $31,200 grant from the Alaska Energy Authority to complete pre-construction services (design) for the project. The City is required to provide a 20 % match. The total pre-construction cost is $39,000.
Attached is the award letter from the Alaska Energy Authority. The grant agreement will be provided to Council before the second reading of this ordinance for their review and approval.
The Council will be asked to approve the design contract for this work after the funding ordinances has been approved.
The City has a term contract with Bristol Engineering and Environmental Services Corporation (BEESC) for design work similar in nature to the work contemplated for this project. BEESC completed the City’s Water Master Plan, designed pressure release stations and distribution improvements for the City over the last 3 years. Their knowledge of the City’s water system makes them most qualified to assist the City in completing this project. BEESC has included personnel familiar with the installation of turbine generators on water distribution systems.
Public Works has reviewed a proposal from BEESC and has determined that it provides a highly qualified team of specialists that can complete this project within the proposed budget under the existing term contract previously approved by the City Council. A work order can be issued under this contract for the completion of this work in conformance with the City’s Procurement Policy.
Recommendations: The City Council should establish funding for this project by:
1) Approving an ordinance accepting the $31,200 grant from the Alaska Energy Authority and authorizing the City Manager to execute all appropriate documents.
2) Approving an ordinance amending the 2008 budget and authorizing an expenditure of $7,800 from the general fund (100-100-5210) for the City’s match.