MEMORANDUM 09-120

TO: MAYOR HORNADAY AND HOMER CITY COUNCIL

CC: CITY MANAGER WALT WREDE

FROM: LIBRARY ADVISORY BOARD

DATE: SEPTEMBER 2, 2009

SUBJ: RESOLUTION 09-88 AMENDING THE LIBRARY ADVISORY

BOARD BYLAWS TO HOLD EVERY OTHER MONTH MEETINGS

Background

The Library Advisory Board discussed the proposed Resolution 09-88 at its regular meeting on September 1, 2009. The Boardmembers expressed concern over the proposed scheduled meeting months did not accommodate the established duties of the Board in assisting the Library Director with the annual policy review, budget and the establishment of the landscape and art committees.

The following is the excerpt from the minutes of that meeting.

NEW BusinesS

A. New Meeting Schedule – Resolution 09-88, Amending the Library Advisory Board, Economic Development Advisory Commission, Port & Harbor Advisory Commission and Parks & Recreation Advisory Commission Bylaws to Hold Every Other Month Meetings.

HAWFIELD/LARSON - MOVED THAT WHEREAS THE CITY COUNCIL WISHES TO REDUCE THE NUMBER OF MEETINGS OF THE LIBRARY ADVISORY BOARD AND IN ACCORDANCE WITH THE RESOLUTION 09-88 RECOMMEND THAT COUNCIL AMEND RESOLUTION 09-88 TO SHOW THAT THE MEETING MONTHS FOR THE LIBRARY ADVISORY BOARD BE CHANGED TO FEBRUARY, MAY, SEPTEMBER, OCTOBER, AND NOVEMBER.

Discussion ensued regarding changing the months to reflect the work agenda for the Advisory Board. Chair Faulkner was concerned that the current schedule shown in the resolution did not accommodate the Board’s directive in assisting the Library Director with the yearly budget. Further discussion covered meeting in February for policy review, May can be elections and landscaping, September, October for the budget and November for the Art Committee. It was agreed that if additional meetings were needed they could have worksessions and schedule special meetings if required. Boardmembers noted that the bylaws would have to be changed to reflect the change for elections. Comments made were that these meeting months addressed the budgetary cuts that Council was aiming for regarding staff time.

VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.

Motion carried.

Recommendation

Amend Resolution 09-88 to reflect the preferred meeting months.