Session 10-03, a Special Meeting of the Public Arts Committee was called to order by Chair Newby at 5:05 p.m. on July 8, 2010 at the City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska.

PRESENT: Newby, Miller, Wolfe, Fellows

ABSENT: Aplin

STAFF: Deputy City Clerk Jacobsen

AGENDA APPROVAL

The agenda was amended to include discussion with Jane Regan about the Guide to Public Art under the Visitors heading.

The amended agenda was approved by consensus of the Committee.

PUBLIC COMMENTS REGARDING ITEMS ON THE AGENDA

There were no public comments.

RECONSIDERATION

APPROVAL OF MINUTES

VISITORS

The Committee members engaged in discussion regarding the content, layout, and cost of a Guide to Public Art.

STAFF AND COUNCIL REPORT/COMMITTEE REPORTS/BOROUGH REPORTS

A. Grant Committee Report-- none

B. Street Faire Committee Report

The Street Faire Committee has not met. Chair Newby said she would follow up with the Chamber about getting a tent and communicate with the City about getting a check for the registration. They talked about a schedule for working at the booth and that the need to get their information from Deputy City Clerk Krause.

PUBLIC HEARING

There were no public hearings scheduled

PENDING BUSINESS

A. Administrative Guidelines Update and Revisions Dated June 23, 2010

Chair Newby commended Deputy City Clerk Krause for her work on the Administrative Guidelines.

WOLFE/MILLER MOVED TO DISCUSS IT AGAIN AT THE NEXT MEETING.

The Committee wanted to take some more time to review the information.

VOTE: NON OBJECTION: UNANIMOUS CONSENT.

Motion carried.

B. Strategic Plan Development with Revisions

Chair Newby noted that they reviewed the plan and made some modifications during the worksession.

WOLFE/MILLER MOVED TO ACCEPT THE STRATEGIC PLAN FOR 2010 AS REVISED.

There was no discussion.

VOTE: NON OBJECTION: UNANIMOUS CONSENT.

Motion carried.

C. Staff Report 10-03 dated June 16, 2010 – Budget

The Committee briefly discussed a schedule for budget discussion and that they may have to schedule a special meeting in September to take action on a recommendation. Ms. Miller said she would provide a basic budget template that they could use. It was noted that they need to consider the plaque on the Artist Wall that lists the artists portrayed in the mural, and letters for the airport Welcome to Homer Sign.

NEW BUSINESS

A. Proposed Change to Meeting Schedule and Times

There was discussion about the benefits of having an evening meeting. It was noted that their guidelines say the meetings can be no longer than 90 minutes.

MILLER/WOLFE MOVED TO CHANGE THE MEETING SCHEDULE TO THE SECOND THURSDAY OF THE MONTH IN THE QUARTERLY SCHEDULE WITH A 4 P.M. WORKSESSION AND 5 P.M. REGULAR MEETING, AND CONTINUE MONTHLY WORKSESSIONS AT 4 P.M.

There was brief discussion.

VOTE: NON OBJECTION: UNANIMOUS CONSENT.

Motion carried.

B. Membership

The Committee expressed their interested in having a Councilmember fill a vacant spot on the Committee. They discussed having information put out to the Homer Council on the Arts and the Pratt Museum members. Ms. Miller said she doesn’t have space in her newsletter and Ms. Wolfe said she would mention it to HCOA.

C. Guide to Public Art – Formation of a Committee

MILLER/FELLOWS MOVED TO FORM A COMMITTEE TO WORK ON THE GUIDE TO PUBLIC ART WITH MEMBERS TO BE APPOINTED BY THE CHAIR.

There was discussion that Jane Regan, Sara Nelson, and Gayle Edgerly had expressed interest at the last meeting. Deputy City Clerk Jacobsen said she would email Ms. Nelson and Ms. Edgerly to see if they are still interested and if they are available to meet at 3:30, August 13, before the Committee’s regular worksession.

VOTE: NON OBJECTION: UNANIMOUS CONSENT.

Motion carried.

INFORMATIONAL ITEMS

A. Resolution 10-55(S) Amending Administrative Guidelines to Incorporate the Municipal Art Collection Gift Proposal Application for Art Donations

COMMENTS OF THE AUDIENCE

There were no audience comments.

COMMENTS OF CITY STAFF

There were no staff comments.

COMMENTS OF THE COUNCILMEMBER

There were no Councilmembers present.

COMMENTS OF THE CHAIR

Chair Newby expressed her appreciation for the group. She said they need to star thinking about a new Chair.

COMMENTS OF THE COMMITTEE

Ms. Miller said she is happy that the meeting time has been changed and is looking forward to helping with the budget.

Ms. Wolfe said it was a great meeting. She provided some copies of information from 1999-2000 that gives some history of the Public Art Committee before it became a City group.

Mrs. Fellows commented that she has been away for a while but noticed that they are still working on the same things. She wanted to know how they plan to finish some of this work. There was discussion on the process and how things come up in the course of business, like the Guide for Public Art, which needs to be addressed. Mrs. Fellows said she would look into the cost of a plaque for the Artist’s Wall. Question was raised whether an RFP would need to go out for that.

ADJOURN

There being no further business to come before the Committee the meeting adjourned at noon. The next regular meeting is scheduled for Thursday August 19, 2010 at 5:00 p.m. at the City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska. A worksession is scheduled at 4:00 p.m. preceding the regular meeting.

MELISSA JACOBSEN, CMC, DEPUTY CITY CLERK

Approved: