REGULAR MEETING
Session 08-12 A Regular Meeting of
the Port and Harbor Advisory Commission was called to order at
PRESENT: COMMISSIONERS ULMER, HARTLEY, MARTIN, KILCHER
ABSENT: COMMISSIONERS VELSKO, HOGAN, CARROLL (EXCUSED)
STAFF:
DEPUTY
APPROVAL OF THE
AGENDA
Chair
Kilcher requested a motion to approve the agenda. He recommended that the
Budget items be removed since Commissioners Hogan, Velsko and Carroll were not
present.
ULMER/HARTLEY
– MOVED TO AMEND THE AGENDA BY RESCHEDULING ITEM A, UNDER PENDING BUSINESS,
There was
no discussion.
The
amended agenda was approved by consensus of the Commission.
PUBLIC COMMENT
REGARDING ITEMS ON THE AGENDA (3 Minute Time
Limit)
Chair Kilcher explained for the benefit of the
There were no comments.
RECONSIDERATION
None.
APPROVAL OF
MINUTES
A.
Regular
Meeting Minutes of
Chair
Kilcher requested a motion to approve the minutes.
ULMER/HARTLEY
– MOVED TO APPROVE THE MINUTES AS CORRECTED.
Commissioner
Kilcher pointed out the error in the attendance record stating that
Commissioner Hogan was present when he was absent. Commissioner Martin noted
that Commissioner Velsko was not shown in the attendance record.
The
corrected minutes were approved by consensus of the Commission.
VISITORS
None.
STAFF & COUNCIL REPORT/COMMITTEE
REPORTS/BOROUGH REPORTS
(Chair set time
limit not to exceed 5 minutes)
A.
Port & Harbor Director’s Staff
Report – December 2008
Port & Harbor
Director Hawkins reviewed his report and asked for any comments or questions.
There was a brief discussion on a vessel nearly sinking; theft of gas
by siphoning; conditional use permit application by the Fish Factory to allow a onsite caretaker dwelling; the Seldovia Native
Association’s fast ferry is currently being built and will arrive in June or
July; agreement was reached with the Association and the City on JJ Float.
Ideas are being discussed regarding leasing of
There was no further discussion.
B. Lease Committee Report
None.
PUBLIC HEARING (3 minute time limit)
None.
PENDING BUSINESS
A.
Port
& Harbor Budget Review
a. Question and Answers
Session with Finance Director Regina Harville
Postponed until the
There was
a brief discussion on the graph contained in the packet regarding revenues and
retained earnings. Port & Harbor Director Hawkins stated that the graph
does not depict the correct figures. This was due to the earnings over the
summer. Actual figures are better than depicted in the graph due to the increased
revenue.
Questions
presented by the Commissioners were:
Between
2006 & 2007 approximately $400,000.00 was taken or lost from the retained
earnings. Where did these funds go? There was a brief discussion on the
retained earnings and if there is a retained earnings account; 2008 revenue
amount is over what was budgeted and will be deposited into the retained
earnings account.
In
response to a question asked by Commissioner Hartley regarding improvements,
Port & Harbor Director Hawkins responded the funds would come from the
depreciation reserves.
The
Commissioners agreed that they would be interested in a full accounting of the
retained earnings account.
Commissioner
Ulmer recommended proceeding to the next item since it was agreed to postpone
this item to the next meeting.
Chair Kilcher
explained for the benefit of the students present the reason behind the
discussion on the budget.
b. Determine Item Review Schedule for
Monthly Agenda
Chair Kilcher requested a motion
to discuss.
MARTIN/ULMER – MOVED TO DISCUSS.
There was no discussion.
Motion approved by consensus of
the Commission.
Commissioner Ulmer requested the
Clerk to explain this topic to the Commissioners and why it is on the agenda.
Deputy City Clerk Krause explained that the Commission agreed at the October
meeting be more involved with the Budget process and to break down the budget
and discuss each topic at the monthly meetings starting with the January
meeting with Finance Director Harville giving a Government Accounting 101 class.
She further explained that they had agreed this would prepare them when City
Council starts working on the 2010 budget in the fall of 2009. She offered an
example such as putting the topics in a general agenda (outline) such as
Revenue and Expenses and then proceeding to break down those main topics such
as what is the revenue, what new could be added to bring in revenue; she
offered to provide a draft agenda for the January meeting for approval.
Chair Kilcher stated that the
Commission would be better educated if they postponed discussion until the
January meeting with Finance Director Harville.
ULMER/HARTLEY – MOVED TO POSTPONE
TO THE NEXT MEETING.
There was no discussion.
VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.
Motion carried.
B.
Dedicated
Sales Tax Funding
Review of recommendations and
discussion from November meeting.
MARTIN/ULMER – MOVED TO DISCUSS.
It was noted that Commissioner
Velsko who brought this issue to the agenda was not present.
VOTE. NO.
ULMER, MARTIN.
VOTE. YES. KILCHER. HARTLEY.
Motion Failed.
ULMER/ KILCHER - MOVED TO POSTPONE
UNTIL COMMISSIONERS HOGAN
MARTIN/HARTLEY – MOVED TO AMEND THE
MOTION TO READ POSTPONE DISCUSSION UNTIL BOTH OR
There was no discussion.
VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.
Motion (amendment) carried.
VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.
Motion (Main motion) carried.
C.
Strategic Plan – Goals and Projects
There was a brief discussion
regarding how to determine what to include in a strategic plan. Chair Kilcher
confirmed with the Clerk that the Commission could appoint a Committee, which
would be directed to draft a strategic plan and bring the draft plan to the
next meeting. It was suggested that they each take it and review and discuss at
the next meeting. It was recommended that input was needed from all members of
the Commission to complete a strategic plan. Discussion evolved into having a
worksession instead of forming a committee.
HARTLEY/ULMER – MOVED TO HAVE A
WORKSESSION BEFORE THE NEXT MEETING AT
There was no discussion.
VOTE. YES. NON-OBJECTION. UNANIMOUS CONSENT.
Motion carried.
NEW BUSINESS
None.
INFORMATIONAL
MATERIALS
A.
Harbormaster’s
Monthly Statistical Report for November 2008
B.
Weekly
Crane and Ice Report
C.
Deep
Water Dock
D.
Pioneer
Dock
E.
Pioneer
Dock Ferry Landings
F.
Memorandum
to Lease Committee Re: Harbor Enterprises Leases
G.
Resolution
08-123 Changes to Port Tariff and Fee Schedule for 2009
H.
Commissioner
Attendance Schedule for Council Meetings 2009
I.
Resolution
08-121 Meeting Schedule for 2009
Commissioner Ulmer commented on the
level of public assists for 2007 compared to 2008. Chair Kilcher did speak with
Port & Harbor Director Hawkins regarding the Harbor Enterprises Leases.
Port & Harbor Director Hawkins distributed a copy of a letter, dated
Discussion ensued on the points in
the letter and that the lease benefited the vendor more than the City; that
these are established leases coming up for extension; the likelihood the vendor
will get the extensions. Port and Harbor Director Hawkins held the opinion that
amendments costing more money would be a hard sell.
The discussion then turned to what
the standard lease encompassed; and that renewal of these leases does not
preclude additional fuel float leases, just not in the same area. It was agreed
by the Commission that competition was needed and should be looked into by the
City.
Commissioner Martin requested
information on the increase in certain fees such as waste oil; moorage fees,
dock fees, crane fees, ice, etc.
There was no further discussion.
COMMENTS OF THE
AUDIENCE
There was
one comment regarding the disposal of the waste oil received.
COMMENTS OF THE
Port & Harbor Director Hawkins
explained how the waste oil is handled along with antifreeze, oil filters, oily
rags, etc.
There was brief discussion on the
use, disposal and costs for waste oil.
He thanked the students for
attending.
Deputy City Clerk had no comments.
COMMENTS OF THE
COUNCILMEMBER (If one is appointed)
None.
COMMENTS OF THE
CHAIR
Chair Kilcher thanked the students
for attending the meeting and urged them to have their parents attend a
meeting.
COMMENTS OF THE
COMMISSION
Commissioner Martin thanked the students for coming,
that it was a good meeting and wished all Happy Holidays.
Commissioner Hartley thanked the students for
attending and wished everyone Happy Holidays.
Commissioner Ulmer echoed Commissioners Hartley and
Martin’s comments.
There being no further business
before the Port and Harbor Advisory Commission Chair Kilcher adjourned the
meeting at
Renee Krause, Deputy City Clerk I
Approved: