CITY OF HOMER

HPD

HOMER, ALASKA

City Clerk

RESOLUTION 01-37

A RESOLUTION OF THE CITY COUNCIL OF HOMER, ALASKA AMENDING THE OFFICIAL RECORDS RETENTION SCHEDULE FOR THE CITY OF HOMER FOR THE POLICE DEPARTMENT.

WHEREAS, Resolution 01-29 made several amendments to the Official Retention Schedule; and

WHEREAS, a record serious item under the Police Department was over looked, is redundant and needs to be deleted.

NOW, THEREFORE, BE IT RESOLVED by the Homer City Council that the City of Homer's Official Retention Schedule is hereby amended as follows:

POLICE DEPARTMENT

Police Reports (Minor) Reports on such types of activities as abandoned vehicles or structures, misdemeanor thefts, misdemeanor arrests, daily field activity, radio logs, injuries, community liaison.	off 5 vlt 0 csf 0 total 5	.
Police Reports (Major) Reports on such types of activities as felony arrests, firearm purchases, escapes, substance abuse, traffic accidents with injuries and/or, child or sexual abuse, etc.	off 10 vlt 0 csf 0 total 10
Citations all	off 1 vlt csf total 1	Micromedia.
Administrative Police Records: Level One: correspondence, memorandums, press releases, other misc. records not requiring long term retention Level Two: statistical reports and information, personnel records(training, background investigation, applications, etc.),department training records (class outlines, attendance records, in-service training records, etc.), evidence and property logs.	off 2 vlt 0 csf total 2 off P vlt 0 csf 0 total P	Micromedia.
Dispatcher logs	off 5 vlt csf total 5

Misdemeanor and Felony case files. Please note the difference in retention schedule if there is an arrest:	off 10 vlt 0 csf 0 total 10 if arrested will be retained as: off P vlt 0 csf 0 total P	Misdemeanor should be kept at least 20 years. Makes more sense to classify all criminal case files the same and retain indefinitely. Micromedia.
Jail records, rap files	off P vlt 0 csf 0 total P	Micromedia.

PASSED AND ADOPTED by the Homer City Council this 11th day of June, 2001.

CITY OF HOMER

____________________________

JACK CUSHING, MAYOR

ATTEST:

_________________________________________

MARY L. CALHOUN, CMC, CITY CLERK

Fiscal note: NA

M E M O R A N D U M

TO: MAYOR AND HOMER CITY COUNCIL

FROM: MARY L. CALHOUN, CMC, CITY CLERK

DATE: JUNE 4, 2001

SUBJ: RESOLUTION 01-37, Amending the Records Retention Schedule

Chief of Police Robl and I met regarding the destruction of some obsolete Police Records, noted under City Manager's Report in the June 11th Council packet. During that meeting we discussed the Misdemeanor and Felony Case Files which is a duplication of the Police Reports Minor and Major and of the Jail records, rap files. We recommend that the record series entitled Misdemeanor and Felony Case Files be deleted.