CITY OF HOMER

HOMER, ALASKA

Mayor/Clerk

RESOLUTION 03-81

A RESOLUTION OF THE CITY COUNCIL AMENDING THE COUNCIL'S OPERATING MANUAL TO CLARIFY THE REGULAR MEETING AGENDA PROCESS.

WHEREAS, Agenda items have been due to the City Clerk for the Tentative Agenda no later than the Friday prior to packet week since 1987; and

WHEREAS, After adding an additional Newspaper to the advertising schedule, adding informational kiosks, internet access and the preliminary tentative agenda the deadline for the Tentative Agenda was moved to the Thursday prior to packet week to facilitate City Manager review and meeting of publication and distribution deadlines; and

WHEREAS, The Council's Operating manual contains several deadlines for the final agenda; and

WHEREAS, To meet printing, publication and distribution deadlines the packet review with the City Manager and Mayor was moved to Wednesdays at noon and then in 1999 to Wednesdays at 11 a.m.; and

WHEREAS, The City Clerk is to have the Final Agenda items compiled into the packet form for review by the City Manager and Mayor at 11 a.m. on the Wednesday of packet week which is just prior to the Council meeting on the following Monday; and

WHEREAS, To eliminate confusion and ambiguity all references in the Council's Operating Manual and in other schedules should reflect the same deadlines.

NOW, THEREFORE, BE IT RESOLVED by the City Council that the Council's Operating Manual is hereby amended to clarify the Regular Meeting agenda process as follows:

MAYOR'S LETTER OF WELCOME TO THE CITY COUNCIL, Item 5. Agenda Items - The formal agenda closes at 5:00 p.m. 11:00 a.m. on Wednesday. Agenda requests are submitted through the City Manager or the City Clerk. Staff support is available when requested. Pursuant to Council action on CY96 Budget, tentative agendas are no long published in a newspaper of general circulation. Tentative agendas are published on the Clerk's Website, posted in three public places and copies provided at the City's Informational Kiosks for public access and distribution.

CITY COUNCIL AGENDA & MEETING CONDUCT GUIDELINES, Item 2. APPROVAL OF THE AGENDA, The agenda closes at 11:00 a.m. noon, Wednesday before the Council meeting. HCC requires unanimous consent of the Council to add (or remove) business items from the agenda.

GENERAL AGENDA AND PACKET DISTRIBUTION INFORMATION, Regular City Council Meetings, Item 1. Agenda closes at 11:00 a.m. noon, Wednesday preceding the meeting. Allowances will be made for holidays.

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Resolution 03-81

City of Homer

2. The City Manager, Mayor and City Clerk review the agenda on Thursday at 11:00 a.m. on Wednesday, preceding the meeting.

PASSED AND ADOPTED by the Homer City Council this 27th day of May, 2003.

CITY OF HOMER

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ATTEST: JACK CUSHING, MAYOR

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MARY L. CALHOUN, CMC, CITY CLERK

Fiscal Note: NA.