CITY OF HOMER

HOMER, ALASKA

Mayor/Clerk

RESOLUTION 03-84

A RESOLUTION OF THE CITY COUNCIL AMENDING THE COUNCIL'S OPERATING MANUAL TO INCLUDE THE TENTATIVE AGENDA PROCESS.

WHEREAS, Agenda items have been due to the City Clerk for the Tentative Agenda no later than the Friday prior to packet week since 1987; and

WHEREAS, After adding an additional Newspaper to the advertising schedule, adding informational kiosks, internet access and the preliminary tentative agenda the deadline for the Tentative Agenda was moved to the Thursday prior to packet week to facilitate City Manager review, advisement to the Mayor and meeting of publication and distribution deadlines; and

WHEREAS, To meet deadlines for posting and distribution the tentative agenda has to be finalized by 11 a.m. on the Friday prior to packet week; and

WHEREAS, The tentative agenda is a great tool for getting notification to the public; and

WHEREAS, In 1998/1999 the preliminary tentative agenda was established at the request of Council during a Brown Bag Luncheon, later replaced by the Committee of the Whole, to give prior notice to the public, City Departments and Mayor and Council of those items scheduled and tickled for the Council meeting, two meetings away; and

WHEREAS, Having the additional notice of the preliminary tentative agenda has been beneficial to the public, City employees and Mayor and Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council that the Council's Operating Manual is hereby amended to include the Tentative Agenda process as follows:

CITY COUNCIL AGENDA & MEETING CONDUCT GUIDELINES, Item 2. APPROVAL OF THE AGENDA, The agenda closes at 11:00 a.m. noon, Wednesday before the Council meeting. HCC 1.24.040(d)(3) requires unanimous consent of the Council to add (or remove) business items from the agenda. Tentative agenda items, type of enactment and subject only, need to be to the City Clerk by Thursday of the week proceeding Council packet week. The final packet ready document(s) need to be to the City Clerk as soon as possible prior to 11:00 a.m. on the Wednesday for packet review. Any late agenda item not meeting the tentative agenda deadline and/or not meeting the packet deadline shall be discussed with the Mayor by the submitter if a Councilmember. All other late items, unless of an immediate nature, shall be placed on the next tentative agenda.

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Resolution 03-84

City of Homer

GENERAL AGENDA AND PACKET DISTRIBUTION INFORMATION, Tentative Agendas. 1. Tentative and Preliminary agenda items, type of enactment and subject only, need to be to the City Clerk by Thursday of the week proceeding Council packet week.

2. The final packet ready document needs to be to the City Clerk as soon as possible prior to 11:00 a.m. on the Wednesday for packet review.

3. Any late agenda item not meeting the tentative agenda deadline and/or not meeting the packet deadline shall be discussed with the Mayor by the submitter, if a Councilmember.

4. All other late items, unless of an immediate nature shall be placed on the next tentative agenda.

PASSED AND ADOPTED by the Homer City Council this 9th day of June, 2003.

CITY OF HOMER

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ATTEST: JACK CUSHING, MAYOR

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MARY L. CALHOUN, CMC, CITY CLERK

Fiscal Note: NA.