City Manager/LAB

RESOLUTION 05-92

A RESOLUTION OF THE CITY COUNCIL AMENDING THE LIBRARY ADVISORY BOARD BYLAWS.

WHEREAS, The Library Advisory Board meeting structure has been revised and the City Clerk’s office has assumed the responsibility of recording the minutes of the meetings and agreed to amend the bylaws as such; and

WHEREAS, The Library Advisory Board amended their bylaws to correct typographical errors; and

WHEREAS, The Library Advisory Board Bylaws amended by the Library Advisory Board at their Regular Meeting of September 6, 2005.

NOW, THEREFORE BE IT RESOLVED That the City Council of Homer, Alaska amends the Library Advisory Board as follows:

HOMER PUBLIC LIBRARY ADVISORY BOARD

BYLAWS (REVISED 9/[~~92]~~ 05)

ARTICLE I - NAME AND AUTHORIZATION

This organization shall be called the Library Advisory Board, existing by virtue of the provisions of Chapter 1.48 of the Homer Municipal Code, and exercising the powers and authority, and assuming the responsibilities delegated under said Code.

ARTICLE II - PURPOSE

Section 1 Establish operational policies for the library program, and submit same to the City Council for approval.

Section 2 Assist the Library Director in preparation and presentation of the annual budget request to the City Council.

Section 3 Make recommendation through the City Manager to the Mayor and City Council concerning the Library and its programs.

Section 4 Solicit donations of money and/or property for the benefit of the Library.

Section 5 Represent the Library to the community.

ARTICLE [ II ] III - OFFICERS AND BOARD MEMBERS

Section 1 A Chairperson, Vice-Chairperson and [ ~~Recording ]~~ Secretary shall be elected from among the appointed board members by ballot at the regular June meeting of the Board.

Section 2 Officers shall serve a term of one year from the June meeting at which they are elected, and until their successors are duly elected. Officers may be re-elected in subsequent years, but many not serve more than two successive years as Chairperson.

Section 3 The Chairperson shall preside at all meetings of the Board; authorize calls for any special meetings; appoint all committees; execute all documents authorized by the Board; serve as ex officio, voting member of all committees, and generally perform all duties associated with that office.

Section 4 In the event of the absence, or disability of the Chairperson, the Vice-Chairperson shall assume and perform the duties of the Chair. If both the Chairperson and Vice-Chairperson are absent, and a quorum of four members are present, the senior member shall assume and perform the duties and functions of the Chair.

[ Section 5 The Librarian shall serve as Executive Secretary; shall maintain a true and accurate record of all regular and special meetings, and shall perform such other duties as are generally associated with that office. ]

Section [ 6 ] 5 One member shall act as liaison to the Friends of the Homer Public Library.

Section [ 7 ] 6 Honorary members of the Board may from time to time be appointed by the Mayor, subject to confirmation by the City Council. Honorary members may participate in the deliberations of the Board, but may not vote nor shall they be counted in determining the quorum of Board members.

ARTICLE [ ~~III ]~~ IV - MEETINGS

Section 1 The annual meeting for review of policies, rules and regulation shall be held at the regular meeting in February of each year.

Section 2 Regular meetings shall be held each month in the Library or designated location. Dates, hours and location shall be set by the Board, and shall be posted in the Library and at City Hall.

Section 3 All regular meetings, including the annual meeting, shall be open to the public.

Section 4 The regular meetings in August and September of each year shall be known as budget meetings. Budget proposals, position classification and compensation schedules, shall be reviewed at these meetings.

Section 5 The order of business for the regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown, as far as circumstances permit. Agenda shall be posted for public information in the Library and City Hall.

Call to order and roll call of members
Disposition of minutes of previous regular meeting

and any intervening special meetings.

Adoption of agenda
Librarian's report
Committee reports
Communications
Unfinished business
New business
Petitions to the Chair, including public comments, Board

recognition.

Adjournment

Section 6 Special meetings may be called by the [ ~~Executive Secretary~~ ] Library Director at the direction of the Chairperson, or at the request of three members, for the transaction of business as stated in the call for the meeting. Notice of such meetings shall be posted in the same manner as that for regular meetings.

Section 7 A quorum for the transaction of business at any meeting shall consist of four members of the Board present. For purposes of determining the existence of a quorum, Honorary Board members shall not be counted.

Section 8 Recorded minutes shall be made available by the [ ~~Executive Secretary~~ ] Library Director to the Board prior to the next meeting. Minutes shall be available to the public upon request.

Section 9 Robert's Rules of Order, latest edition shall govern the parliamentary procedures of meetings.

ARTICLE [ IV ]V - COMMITTEES

Section 1 The Chairperson shall appoint committees of one or more members for such specific purposes as the business of the Board may require. Committees shall be considered to be discharged upon completion of the purpose for which it was appointed, and after its final report is made to and approved by the Board.

Section 2 All committees shall make a progress report to the Board at each of its meetings.

Section 3 No committee shall have other than advisory powers unless, by suitable action to the Board, it is granted specific powers to act.

ARTICLE [ V ] VI - VOTING AND BYLAW AMENDMENTS

Section 1 An affirmative vote of the majority of all members of the Board present at one time shall be necessary to approve any action before the Board. The Chairperson may vote upon, and may move or second a proposal before the Board.

Section 2 A record of all voting must be included in the minutes of each meeting.

Section 3 The By-laws may be amended by a simple majority of all members of the Board present at one time, provided written notice of the proposed amendment shall have been mailed to all members at least ten (10) days prior to the meeting at which such action is proposed to be taken.

Section 4 Any rule or resolution of the Board, whether contained in these By-laws or otherwise, may be suspended temporarily in connection with business at hand; and such suspension to be valid; may be taken only at a meeting at which at least four of the members of the Board shall be present, and two thirds of those present shall so approve.

PASSED AND ADOPTED by the City Council of Homer, Alaska this day of , 2005.

CITY OF HOMER

JAMES C. HORNADAY, MAYOR

ATTEST:

MARY L. CALHOUN, CMC, CITY CLERK