CITY OF HOMER

HOMER, ALASKA

City Manager

RESOLUTION 06-117

A RESOLUTION OF THE CITY COUNCIL OF HOMER, ALASKA REVISING THE CITY OF HOMER PROCUREMENT POLICY AND PROCEDURES MANUAL TO ADD A NEW SECTION, FOR CREDIT CARD USE.

WHEREAS, The City of Homer intends to authorize the use of city credit cards to departments; and

WHEREAS, City credit cards will be provided for city business only; and

WHEREAS, The City has established a credit card use policy section for the Procurement Policy and Procedures Manual and in addition each employee issued a city credit card will be required to sign a credit card use agreement form.

NOW THEREFORE BE IT RESOLVED, By the Homer City Council of the City of Homer, Alaska revising the City of Homer Procurement Policy and Procedure Manual by adding a new section credit card use to read as follows:

Title: CREDIT CARD USE

1.0 POLICY

1.1 The City Manager shall determine which Departments or Divisions shall be issued City credit cards.

1.2 Use of City credit cards is limited to purchases related to City of Homer business, and must be made in accordance with the City of Homer Procurement Policy and Procedures. All credit card purchases must be for budgeted items and may not exceed the spending authority of the credit card user.

1.3 The City Manager will designate a specific individual in each Department or Division that will be solely responsible for all charges made on the credit card, either by the individual or their immediate staff.

1.4 Under no circumstances will the credit card be used for personal use, with the exception of items listed in section 4.0.

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Resolution 06-117

City of Homer

1.5 Improper use of the credit card will result in immediate forfeiture of the card, and may be subject to disciplinary measures, including, but not limited to, termination and/or criminal charges.

2.0 DEFINITIONS

A credit card will be issued to individual city departments for the purchase of business related expenses by vendors that do not submit bills to the city for reimbursement or accept purchase orders.

3.0 RESPONSIBILTIES

3.1 The City Manager will issue a credit card to specific departments and will appoint an individual in each department whose responsibility will be to monitor all charges placed on the City credit card.

3.2 Each individual issued a credit card will be required to sign a City of Homer Credit Card Use Agreement form and will be responsible for all credit card purchases in their department.

3.3 Credit card receipts for all charges should be submitted to the Finance Department within 15 days of charge and/or travel.

3.4 The Finance Department will institute a system of reporting and internal controls that will facilitate efficiency, enhance expenditure tracking, and adhere to accepted audit principles.

4.0 EXCEPTIONS

City credit cards will be used for city business only. Incidental travel expenses that are charged on the city credit card will be reimbursed by employee when credit card receipts are submitted to Finance. Incidental charges would include such items as personal telephone calls, laundry, movies, meals (which are paid through per diem).

5.0 REFERENCES

The City of Homer Procurement Policy and Procedures Manual, City purchasing policies and City of Homer Personnel Regulations.

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Resolution 06-117

City of Homer

PASSED AND ADOPTED by the Homer City Council on this 28th day of August 2006.

CITY OF HOMER

____________________________

ATTEST: JAMES HORNADAY, MAYOR

MARY L. CALHOUN, CMC, CITY CLERK

Fiscal Impact: None