CITY OF HOMER

HOMER, ALASKA

City Clerk

RESOLUTION 06-132

Requested by Council

A RESOLUTION OF THE CITY COUNCIL REVISING THEIR OPERATING MANUAL, 3. POLICIES OF THE HOMER CITY COUNCIL, UNDER POLICY DIRECTIVES, CITY COUNCIL AGENDA GUIDELINES REGARDING AGENDA FORMAT FOR ADVISORY BODIES AND SECTION 6. CITY COUNCIL AGENDA AND MEETING CONDUCT GUIDELINES, REGARDING THE USE OF THE CONSENT AGENDA AND THE COMMISSION/BOARD AGENDA GUIDELINES.

WHEREAS, During the Committee of the Whole on September 11, 2006 the Council discussed the use of the Consent Agenda; and

WHEREAS, Council agreed that items that are certain to be pulled from the Consent Agenda should not be placed on the Consent Agenda; and

WHEREAS, Comment was made that if a non sponsor of an item that is on the Consent Agenda asks the City Clerk for that item to be placed under the Regular Part of the Agenda that the City Clerk may make that change; and

WHEREAS, Councilmembers have commented on the agenda format of the Advisory Bodies and that it is in the best interest of the City, the advisory bodies and the public that the agendas mirror the Council's agenda in format.

NOW THEREFORE BE IT RESOLVED That the Homer City Council hereby revises their Operating Manual, Section 3. Policies of the Homer City Council, under Policy Directives, by adding a new section "Agenda Format" to be inserted between sections entitled "Councilmember/Mayor Absences" and "City Council and Commission Minutes"; and amending Section 6. City Council Agenda and Meeting Conduct Guidelines, Regarding the use of the Consent Agenda and the Commission/Board Agenda Guidelines to read as follows:

Policy Directives

City Council and Commission, Board Agenda Guidelines

Agenda and Meeting Conduct Guidelines are as illustrated in the attached exhibits.

Section 6. City Council Agenda and Meeting Conduct Guidelines, Item 5 Consent Agenda.

5. CONSENT AGENDA

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The following business items are appropriate for the consent agenda. These items are acted upon by one motion for approval of the Consent Agenda. If discussion is requested on an item that item may be removed from the Consent Agenda and placed on the Regular Agenda.

1) Minutes approval

2) Liquor license renewals and transfers

3) Any gaming permit requiring approval of the local government unit.

4) Confirmation of Commission & Board Appointments

5) Resolutions (of a general nature required for normal business operations of the City)

6) Requests to hold Executive Session. (Executive Session will typically be conducted at the end of business, just prior to Audience Comments, unless the Mayor calls for the Executive Session to be held at another point in the agenda.) (Reso. 03-140)

7) Change Orders

8) Travel Authorization (Reso. 00-08.)

9) Ordinance introduction and first reading and setting the public hearing date and second reading date. (Reso. 00-82)

The Mayor or any Councilmember, whether a/the sponsor or not, may remove an item and place that item on the Regular Agenda during the Tentative Agenda period and up until the printing and distribution of the packet. The City Clerk shall notify the sponsor(s) of said change. The Mayor and Council shall have agendas with blank lines under Consent Agenda, Ordinances, New Business and Resolutions for the purposes of keeping track of changes to the Consent Agenda, Ordinances, New Business and Resolutions.

(Note: The Next part will follow the Council's Agenda in their Operating Manual. )

The Regular Agenda format for all advisory bodies of the City Council shall utilize the following basic agenda format:

NAME OF BODY DATE OF MEETING

PHYSICAL LOCATION OF MEETING DAYOF WEEK AND TIME OF MEETING

HOMER, ALASKA MEETING ROOM

REGULAR MEETING

AGENDA

1. CALL TO ORDER

2. APPROVAL OF AGENDA

3. PUBLIC COMMENTS REGARDING ITEMS ON THE AGENDA. (3 MINUTE TIME LIMIT)

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4. RECONSIDERATION

5. APPROVAL OF MINUTES or CONSENT AGENDA.

6. VISITORS (Chair set time limit not to exceed 20 minutes) (Public may not comment on the visitor or the visitor's topic until audience comments.) No action may be taken at this time.

7. STAFF & COUNCIL REPORT/COMMITTEE REPORTS/BOROUGH REPORTS (Chair set time limit not to exceed 5 minutes.)

8. PUBLIC HEARING (3 MINUTE TIME LIMIT)

9. PLAT CONSIDERATION (Planning Commission only)

10. PENDING BUSINESS or OLD BUSINESS

11. NEW BUSINESS or COMMISSION BUSINESS

12. INFORMATIONAL MATERIALS (NO ACTION MAY BE TAKEN ON THESE MATTERS, THEY MAY BE DISCUSSED ONLY).

13. COMMENTS OF THE AUDIENCE (3 MINUTE TIME LIMIT)

14. COMMENTS OF THE CITY STAFF (not required) (Staff report may be at this time in the agenda.)

15. COMMENTS OF THE COUNCILMEMBER (If one is assigned)

16. COMMENTS OF THE CHAIR (May be combined with COMMENTS OF THE COMMISSION/BOARD since the Chair is a member of the Commission/Board.)

17. COMMENTS OF THE COMMISSION

18. ADJOURNMENT/NEXT REGULAR MEETING IS SCHEDULED FOR _______ note any worksessions, special meetings, committee meetings etc. All meetings scheduled to be held in the Homer City Hall Cowles Council Chambers located at 491 E. Pioneer Avenue, Homer, Alaska. (Sometimes the meeting is scheduled for the Conference Room)

Contact info for the department constructing the agenda. Example: City Clerk's Office, clerk@ci.homer.ak.us, 235-3130.

This format shall be utilized as much as is reasonable for the Standing Committees, Committees, Task Forces and the like.

BE IT FURTHER RESOLVED That the Homer City Council hereby directs its advisory bodies to amend their Bylaws and Policy and Procedure Manuals accordingly and to forward those amendments to the City Council by December 1, 2006.

PASSED AND ADOPTED BY THE CITY COUNCIL this 25th day of September, 2006.

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City of Homer

CITY OF HOMER

_____________________________

ATTEST: JAMES C. HORNADAY, MAYOR

_____________________________________

MARY L. CALHOUN, CMC, CITY CLERK

Fiscal Note: NA, although should improve meeting efficiency.

/mlc