HOMER,
Parks and Recreation/City Clerk
RESOLUTION 07-22(A)
A RESOLUTION OF THE
WHEREAS,
The City Council adopted Resolutions 06-132 and 06-116(A) directing the
Advisory Bodies to amend their bylaws to limit public comment to 3 minutes and
to streamline the agendas; and
WHEREAS, The Parks and Recreation Advisory Commission appointed a Bylaws Committee to fully review the Commission Bylaws and recommend changes; and
WHEREAS, The Bylaws Committee met twice and drafted changes to the Bylaws.
PARKS
The Homer Parks and
Recreation Advisory Commission is established with those powers and duties as
set forth in Title 1, Section 74, of the Homer Municipal Code. The
Commission is established to act in an advisory capacity to the City Manager
and the City Council on the problems and development of parks and recreation
facilities and public beaches
within the City. The Commission’s jurisdiction is limited to the area
within the City Boundaries except for those extra territorial interests, such
as trails and city properties, subject to city jurisdiction.
The Homer Parks and
Recreation Advisory Commission consists of seven members; up to three members
may be residents from outside the city limits, preference shall be given to
City resident applicants. Members will be appointed by the Mayor for
three year terms (except to complete terms) subject to confirmation by the City
Council. One
There will be
regular monthly meetings of the Commission and permanent records or minutes
shall be kept of the proceedings. The minutes will record the vote of
each member upon every question. Every decision shall be filed in the
office of the City Clerk and shall be public record open to inspection.
History
The By-laws were
passed by the Parks and Recreation Commission on
The duties and
responsibilities of the Commission are:
A.
Act in advisory capacity to the
City Manager and the City Council on the problems and development of park and recreation facilities and public beaches in the
city. Consideration may include existing facilities, possible future
developments and recommendations on land use.
B.
Consider any specific proposal,
problem or project as directed by the City Council.
BY-
A.
To abide by existing Alaska
State Law, Borough Code of Ordinance, where applicable, and Homer Municipal
Code;
B.
To abide by Robert’s Rules of Order, current edition, in so far
as this treatise is consistent with Homer Municipal Code.
C.
Regular Meetings:
1.
Third Thursday of each month at
2.
Items will be added to the agenda upon request of staff, the Commission
or a Commissioner. Agenda
deadline is the Wednesday of the week preceding the meeting date at
3.
Adding items or removing
items from the agenda will be by majority consensus of the Commission.
3. Removing items from the published agenda
will be by consensus of the Commission. No items may be added.
D. COMMITTEES
1.
The Chair
shall appoint committees for such specific purposes as the business of the
Commission may require. Committee membership shall include at least two
Commissioners. Other Committee members may be appointed from the public.
2.
One
Committee member shall be appointed Chair and be responsible creating an agenda
and notifying the City Clerk of meetings so they may be advertised in
accordance with Alaska State Law and Homer City Code.
3.
One
Committee member shall be appointed responsible for furnishing summary notes of
all Committee meetings to the City Clerk.
4.
Committees
shall meet in accordance with Commission bylaws and Robert’s Rules.
5.
All
committees shall make a progress report at each Commission meeting.
6.
No
committee shall have other than advisory powers.
7.
Per
Roberts Rules, upon giving a final report, the Committee is disbanded.
E. COMMISSION, MEETING PUBLIC
COMMENT/TESTIMONY
The
meeting chair
shall note for the audience's benefit that there is a three minute time
limit each time there is a place in the agenda for public comment/testimony or
audience comments. Any individual wishing to address the Commission shall
adhere to a three minute time limit. It is the responsibility of the Chair to
announce under Public Comments, Public testimony on public hearing items and
Audience Comments that there is a 3 minute time limit. Time limits may be
adjusted by the 2 minutes up or down with the concurrence of the body in
special circumstances only such as agenda content and public attendance.
F.D.
Special Meetings:
1.
Called by Chairman or
majority of the Commission;
2.
Adding items or removing
items from the agenda will be by majority consensus of the Commission.
GE.
Duties and Powers of the Officers:
A
Chairman and Vice-Chairman shall be selected annually (November
meeting) by the appointive members. The Chairman shall preside at
all meetings of the Commission, call special meetings in accordance with the
by-laws, sign documents of the Commission, see that all actions and notices are
properly taken, and summarize the findings of the Commission for the official
record. The Vice-Chairman shall perform all duties and be subject
to all responsibilities of the Chairman in his/her absence, disability or
disqualification of office. The Vice-Chairman will succeed the
Chairman if he/she vacates the office before the term is completed, to
complete the unexpired term. A new Vice-Chairman shall be elected
at the next regular meeting.
HF.
Motions to Reconsider:
Notice
of reconsideration shall be given to the Chairman or Vice-Chairman,
if the Chairman is unavailable, within forty-eight hours from the time
the original action was taken. A member of Commission who voted on the
prevailing side on any issue may move to reconsider the Commission=’s action at the same meeting or at the next
regular meeting of the body provided the above 48-hour notice has been
given. Consideration is only for the original motion to which it applies.
IG.
Conflict of interest:
A
member or the Commission shall disqualify himself/herself from participating in
any official action in which he/she has a substantial financial interest.
Should the Commission member not move to disqualify himself/herself after it
has been established that he/she has a substantial financial interest, the
Commission may move to disqualify that member by a majority vote of the body.
JH.
Quorum; Voting:
Four
Commission members shall constitute a quorum. Four affirmative votes are
required for the passage of a resolution or motion. Voting will be by
verbal vote, the order to be rotated. The final vote on each resolution
or motion is a recorded roll call vote.
The
City Manager, Mayor and High School student shall serve as consulting members
of the Commission but shall have no vote.
KI.
Consensus:
The
Commission may, from time to time, express its opinion or preference concerning
a subject brought before it for consideration. Said statement,
representing the will of the body and meeting of the minds of the members, may
be given by the presiding officer as the consensus of the body as to that
subject without taking a motion and roll call vote.
LJ.
Abstentions:
All
Commission members present shall vote unless the Commission, for special
reasons, permits a member to abstain. A motion to excuse a member from
voting shall be made prior to the call for the question to be voted upon.
A member of the Commission requesting to be excused from voting may make a
brief, oral statement of the reasons for the request and the question of
granting permission to abstain shall be taken without further debate. A
member may not be permitted to abstain except upon the unanimous consensus of
members present. A member may not explain a vote, may not discuss the
question while the roll call vote is being taken and may not change his/her
vote thereafter.
MK.
Vacancies:
A
Commission appointment is vacated under the following conditions and upon the
declaration of vacancy by the Commission. The Commission shall declare a
vacancy when the person appointed:
A.
fails to qualify to take office
within 30 days after his/her appointment;
B.
resigns and the resignation is accepted;
C.
is physically or mentally unable
to perform the duties of his/her office;
D.
misses three consecutive regular
meetings unless excused; or
E.
is convicted of a felony or of
an offense involving a violation of his/her oath of office.
NL. General Order of Business:
Call
to Order
Approval
of Agenda
Public
Comments Regarding Items on the Agenda. 3
Minute time limit
Reconsideration
Approval
of Minutes
Visitors (Chair set time limit not to exceed
20 minutes. Public may not comment on the visitor or the visitor’s topic until
audience comments. No action may be taken at this time.
Staff, Council and Committee Reports
Public Hearing (3 minute time limit)
Pending
Business
New
Business
Informational
Materials
Comments of the Audience
Comments of the City Staff
Comments of the Commission
Adjournment. List time, date and
location of the next meeting.
O.
Procedure for Consideration of Agenda Items:
The following procedure will normally
be observed pursuant to Robert’s Rules:
1.
A motion is made to discuss the item OR to
approve the staff recommendation. The item may then be discussed, amended or
voted on.
2.
If there are questions of staff or an
appropriate audience member, a Commissioner may request permission from the
Chair to ask the question. The Chair, upon with consensus approval, may grant
the request.
M. Alternative Voting
Members:
From time to time the Mayor, upon confirmation of the City Council, may
appoint an alternate for a specific Parks & Recreation Commissioner to
share in the duties and responsibilities of that Commissioner. The
alternate will have full discussion and voting privilege, while filling in for
the Commissioner, and will be appointed for that specific Commissioner=’s term. The alternate may be changed by
request of the alternate or the Commissioner or at the will of the Mayor.
PN. Bylaws Amended:
The
bylaws may be amended at any meeting of the Commission by a majority plus one
vote of the members, provided that notice of said proposed amendment is given
to each member in writing. The proposed amendment shall be introduced at
one meeting and action shall be taken at the next commission meeting.
QO.
Teleconference:
Teleconference
meetings.
1.
The preferred procedure for
Commission meeting is that all members be physically present at the designated
time and location within the City for the meeting. However, physical
presence may be waived by the Chair or Commission and a member may participate
in a meeting by Teleconference when it is not essential to the effective
participation or the conduct of business at the meeting. A Commission
member participating by teleconference shall be deemed to be present at the meeting
for all purposes. In the event the Chair participates telephonically, the
Vice-Chair shall run the meeting.
2.
Teleconference procedures.
A.
A Commission member who cannot be physically present for a regularly scheduled
meeting shall notify the recording clerk at least five days prior to the
scheduled time for the meeting of his/her intent to appear by telephonic means
of communication.
B. The recording clerk shall
notify the Commission members three days prior to the scheduled time for the
Commission meeting of Commission members intending to appear by teleconference.
C. The means used to facilitate
a teleconference meeting of the Commission must enable each Commission
member appearing telephonically to clearly hear all other Commission members
and members of the public attending the meeting as well as be clearly heard by
all other Commission members and members of the public.
D. The recording clerk shall note in
the attendance record all Commission members appearing telephonically.
Legislative History
Amendment to the
first paragraph was passed by the Commission on
New section M,
Alternate Voting Members was passed by Homer City Council on
Amendment to
include Teleconference Procedures was approved by the Commission on
Amendment to the
meeting time was passed by Homer City Council on
PASSED
______________________________________
DENNIS NOVAK, MAYOR PRO TEMPORE
ATTEST:
______________________________
JO JOHNSON,
Fiscal information: N/A