Memorandum 13-132 Parks and Recreation Advisory Commission Bylaw Amendment

 
Memorandum 13-132

TO:  MAYOR WYTHE AND CITY COUNCIL
FROM:  PARKS AND RECREATION ADVISORY COMMISSION
THROUGH: RENEE KRAUSE, CMC, DEPUTY CITY CLERK I
DATE:  AUGUST 30, 2013
SUBJECT: AMENDING THE COMMISSION BYLAWS TO ESTABLISH A TIMELIMIT TO MEETINGS BACKGROUND

At the regular meeting held on June 20, 2013 the commission introduced and discussed establishing a time limit for conducting meetings. The commission again discussed the meeting time limit at the regular meeting on August 15, 2013.
Following is the excerpt from the minutes of the discussion:

B. Changes to Bylaws – Meeting Time Deadlines

Vice Chair Brann introduced the item for discussion and provided a brief explanation on the previous discussion and reasoning for setting a time limitation.

STEFFY/LOWNEY- MOVED TO AMEND THE PARKS AND RECREATION ADVISORY COMMISSION BYLAWS, REGULAR MEETINGS, ADDING ITEM 5. MEETINGS WILL ADJOURN PROMPTLY AT 8:00 P.M. AN EXTENSION IS ALLOWED BY A SIMPLE MAJORITY VOTE OF THE COMMISSION; WITH THE PROCEDURE AS FOLLOWS: THE CHAIR WILL ENTERTAIN A MOTION TO EXTEND THE MEETING TO A SPECIFIED TIME. AFTER THE MOTION HAS BEEN SECONDED, THE COMMISSION WILL VOTE YES TO EXTEND THE MEETING UNTIL THE SPECIFIED TIME. A NO VOTE WILL REQUIRE THAT THE CHAIR CONCLUDE THE BUSNESS AT OR BEFORE 8:00 P.M. AND IMMEDIATELY PROCEEDS TO COMMENTS OF THE AUDIENCE, THE COMMISSION AND ADJOURNMENT.
 
There was a brief discussion on the proposed process.

VOTE. YES. ARCHIBALD, LOWNEY, STEFFY, BRANN

Motion carried.

RECOMMENDATION
NO ACTION REQUIRED. INFORMATIONAL IN NATURE.