Memorandum 15-071 Contract Award for Municipal Art Baseline Inventory

Memorandum 15-071

TO:                       MAYOR WYTHE AND CITY COUNCIL

FROM:                  PUBLIC ARTS COMMITTEE

THRU:                  RENEE KRAUSE, CMC, DEPUTY CITY CLERK I

DATE:                   MAY 18, 2015

RE:                        RECOMMENDATION TO AWARD

The members of the Public Arts Committee reviewed and discussed five proposals. These were submitted in response to an advertised request for proposals from qualified individuals or firms to create a complete catalogue of City of Homer owned art assets for long term planning and care of the collection.

The Committee reviewed the proposals at a special meeting on April 20, 2015 narrowing the field to two proposers and requested Staff to direct questions to these final proposers. The Committee reviewed the proposer’s response at the regular meeting on May 14, 2015.

The members of the Committee have unanimously agreed on the following proposer finding that the proposal concept, proposed amended time frame and budget fall within the established project guidelines to create and perform the Municipal Art Inventory for the City of Homer:

Far North Photography, Jim Lavrakas, P.O. Box 1459 Homer, Alaska, in the Amount of $3,700 with the final submission of documents and electronic files to be completed no later than November 1, 2015 to the Public Arts Committee for final review and approval of the Committee at their regular meeting scheduled for November 13, 2015. Final documents will be presented to Council for acceptance at the regular meeting scheduled for December 2015.

RECOMMENDATION

Approve recommendation to award a contract as noted above and authorize the City Manager to execute the appropriate documents.