Memorandum 15-103 Janitorial Request for Proposals

Memorandum 15-103

TO:                       MAYOR WYTHE AND HOMER CITY COUNCIL

FROM:                 KATIE KOESTER, CITY MANAGER

DATE:                  JUNE 12, 2015

SUBJECT:         JANITORIAL REQUEST FOR PROPOSALS

The Department of Public Works is requesting Council approval to advertise a Request for Proposals to provide Janitorial Services at all City buildings.  The intent of this proposal is to establish private sector rates for Janitorial Services. By completing a Request for Proposals, the City will be able to decide whether or not it is advantageous to annually contract Janitorial Services for all buildings, some, or none.  The contract would be for a one (1) year term, and may be extended for two (2) consecutive one (1) year terms by mutual consent of the City and the Contractor.

Anticipated scope of work includes the following facilities:

Airport – 7 x Week                      
City Hall – 4 x Week                   
Harbormaster Office – 4 x Week
Library – 6 x Week                      
Police Department – 5x Week
Port Maintenance – 2 x Week
Port Maintenance Shop –  2 x Week
Public Works Department – 5 x Week
STP Ops Building – 2 x Week

Public Works expects that the RFP (including a detailed scope of work) would be made available July 31, 2015.  A mandatory Pre-Bid walk through would be conducted by Building Maintenance August 13, 2015, with bids due to the City Clerk’s Office by August 27, 2015 at 4:00 p.m.