Memorandum 16-126 Library Advisory Board Request to Hold Special Meeting

Memorandum 16-126

TO:                       MAYOR WYTHE AND CITY COUNCIL

FROM:                 LIBRARY ADVISORY BOARD

THRU:                RENEE KRAUSE, CMC, DEPUTY CITY CLERK

DATE:                  JULY 27, 2016

SUBJECT:         REQUEST TO HOLD A SPECIAL MEETING      

In order to assist the City and do their part in helping reduce the overall budgetary requirements and at the request of City Council several years ago the Library Advisory Board reduced the number of meetings it conducted annually.

Over the last several years they have had difficulties in recruiting and retaining new members to the Advisory Board and have scheduled their meetings to best assist the Library Director, her staff and to make serving on the Advisory Board appealing to most members of the public in order to recruit and retain members while allowing the Advisory Board to address the issues and policy decisions necessary in a timely manner.

Due to unforeseen resignations and previously scheduled absences the Advisory Board is unable to obtain a quorum to conduct its August meeting which is normally used to address the upcoming year budget requirements and the Capital Improvement Plan along with any other business before the Board.

The Advisory Board’s bylaws were amended to reflect that any request for a special meeting was to be approved by Council in order to abide by Council prior to scheduling.

The Library Advisory Board is respectfully requesting permission to schedule a special meeting in September.

Recommendation

Approve the Library Advisory Board request to have a special meeting in September.