Memorandum 18-037 Recommendation to Award WWTP HVAC Rehabilitation Project

MEMORANDUM 18-037

TO:                        KATIE KOESTER, CITY MANAGER

FROM:                 CAREY S. MEYER, PUBLIC WORKS DIRECTOR              

DATE:                   MARCH 20, 2018

SUBJECT:          RECOMMENDATION TO AWARD CONSTRUCTION CONTRACT

                                WWTP HVAC REHABILITATION PROJECT

The City Council approved $280,000 from the Sewer Reserve Fund in the FY17 Capital Budget to replace the heating and ventilation system at the sewer treatment plant. At the March 27 meeting the City Council authorized an additional $92,000 to complete the project.

On February 22, 2018, bids were received for the project. This work was advertised in the Homer News on January 18 and 25, 2018, in the Peninsula Clarion on January 21, sent to two in-state plan rooms; and posted on the City of Homer website in accordance with the City’s Procurement Policy.

Three responsive bids were received from qualified firms.  The bid results were evaluated and the results are as follows.

               Responsive Bidder’s Names                                   Firm Location                     Amount

Klebs Mechanical, Inc                                                 Anchorage                        $    485,309

Wood’s Plumbing and Heating, Inc.                  Anchorage                        $    322,816

Steiner’s North Star Construction, Inc.            Homer                                 $    410,275

                                                Engineer’s Estimate                                                    $    194,000

The City’s 5% local bidder’s preference does apply to this award. The local bidder was more than 5% higher than the low bidder. The low bid is within the project budget approved by the City Council. Public Works expects the work to be completed by September 15, 2018.

Recommendation:

Award the construction contract for the Wastewater Treatment Plant HVAC Rehabilitation project in the amount of $322,816 to Woods Plumbing and Heating, Inc. of Anchorage, Alaska and authorizing the City Manager to execute all appropriate documents necessary to complete this project.          Fiscal Note: 415-0940