Memorandum 18-038 Library Advisory Board Bylaws Amendments

MEMORANDUM   18-038

TO:                         MAYOR ZAK AND HOMER CITY COUNCIL

FROM:                 HAYLEY SMITH, DEPUTY CITY CLERK

DATE:                    MARCH 16, 2018

SUBJECT:           LIBRARY ADVISORY BOARD BYLAW AMENDMENTS

At the Library Advisory Board’s February 6, 2018 meeting, the Board introduced bylaw amendments to add guidelines for the student representative seat and to correct their meeting schedule.

At the March 6, 2018 meeting, the Board approved the bylaw amendments and made a motion to forward it to City Council.

An excerpt from their meeting minutes is as follows:

PENDING BUSINESS

A. Bylaw Amendments Re: The Addition of Guidelines for the Student Representative Seat and Amending the Library Advisory Board Regular Meeting Schedule

The Board discussed the bylaws and made the following amendments:

Section 6 Honorary members of the Board may from time to time be appointed by the Mayor, subject to confirmation by the City Council. One Homer area high school student may be appointed as an Honorary Student Representative for a school year term running September through May. Honorary members may participate in the deliberations of the Board, but may not vote nor shall they be counted in determining the quorum of Board members.

ARTICLE IV – MEETINGS

Section 1 The annual meeting for review of policies, rules and regulation shall be held at a   regular meeting each year.

Section 2 Regular meetings shall be held on the first Tuesday of the following months: February, March, April, May, June, July, August, September, October, November and December at 5:30 p.m. in the designated location and shall be posted for public information as required by Homer City Code and Alaska State Statutes.

Section 3 All regular meetings shall be open to the public.

Section 4 The regular meetings in July August and September of each year shall be known as budget meetings. Budget proposals, position classification and compensation schedules, shall be reviewed at these meetings.

Chair Peterson requested a motion to approve the bylaws amendments as discussed and to forward it to City Council.

SPRINGER/MASSION- MOVED TO APPROVE THE BYLAW AMENDMENTS AS DISCUSSED AND TO FORWARD IT TO CITY COUNCIL.

There was a brief discussion to follow about the student representative seat advertising and solicitation.

VOTE: NON-OBJECTION: UNANIMOUS CONSENT

Motion carried.