Memorandum 11-055 Contract Award Sewer Treatment Plant Bio-Solids Disposal Feasibility Study and Plant Polymer Injection Equipment

CITY OF HOMER
PUBLIC WORKS TELEPHONE (907)235-3170
3575 HEATH STREET HOMER, AK 99603 FACSIMILE (907)235-3145

MEMORANDUM 11-055

TO: Walt Wrede, City Manager

FROM: Carey Meyer, Public Works Director

DATE: April 5, 2011

RE: Award of Contracts to HDR Alaska, Inc.
Sewer Treatment Plant Polymer Injection Equipment Replacement
Sewer Treatment Plant Bio-solids Disposal Feasibility Study
__________________________________________________________________________________

The City Council approved in the City’s 2011 operating budget, funds to complete the above referenced projects in the amounts shown below:

Sewer Treatment Plant Polymer Injection Equipment Replacement $35,000
Sewer Treatment Plant Bio-solids Disposal Feasibility Study $50,000

Public Works proposes to award the design of these two projects utilizing our existing water treatment plant design contract with HDR Alaska, Inc (HDR).

HDR is familiar with the City of Homer’s treatment processes, and is uniquely qualified to complete the design work. Issuing an RFP for engineering services for these two small projects would not be cost effective. HDR, with their familiarity of our systems and previous experience in Homer would very likely be found to be the most qualified under a qualification based RFP selection process.

In addition, HDR engineers that will complete these two projects are also finishing final inspections/ approvals of the construction of the new water treatment plant and can most effectively complete the new work by combining site visit efforts.

Public Works has prepared a scope of work for these two projects and negotiated a cost to complete. These proposed contract amounts are reasonable and provide the work effort needed to complete the design work. The costs take into account the shared travel cost efficiencies that result in awarding both projects to one firm and using a consultant who is already traveling to Homer to complete other ongoing work.

Recommendations: The City Council pass a resolution awarding the design of the Sewer Treatment Plant Polymer Injection Equipment Replacement project in the amount of $9,988; and the completion of the Sewer Treatment Plant Bio-solids Disposal Feasibility Study in the amount of $49,940 to HDR Alaska, Inc., utilizing a change order under our the existing water treatment plant design/construction administration contract.