Memorandum 12-004 Additional Costs for Deep Water Dock Security System

City of Homer
Port / Harbor Telephone (907) 235-3160
4350 Homer Spit Road Fax (907) 235-3152
Homer, Alaska 99603-8005 E-mail port@ci.homer.ak.us
Web Site http://port.ci.homer.ak.us
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MEMORANDUM 12-004

TO: HOMER CITY COUNCIL & WALT WREDE, CITY MANAGER

FROM: BRYAN HAWKINS, PORT DIRECTOR/HARBORMASTER

DATE: JANUARY 3, 2012

SUBJECT: AMENDING ORDINANCE 09-56 TO INCLUDE A CHANGE ORDER TO PUFFIN ELECTRIC AND ADDITIONAL DESIGN ENGINEERING TO NELSON ENGINEERING

Background:
The installation of the Deep Water Dock Security System is 75% complete. Due to unforeseen onsite conditions there has been cost overrun for this project that has required additional funding for completion.

Conflict/Resolution:
The Deep Water Dock power line was damaged during excavation for the light/security camera pole foundation. These power lines were not drawn accurately on the as-built plans and their actual location was not accurately determined in the utilities locate. We also found a concrete junction box that was not accounted for on the drawings, which further complicated the repair project. Due to the age of the existing power line and that it was originally installed in metal conduit, a simple repair was not possible. Thus the power line from the Deep Water Dock trestle to the vault was replaced and the concrete junction box was repaired.

This amendment also includes an allocation of $3,602.00 to Nelson Engineering for additional required design engineering.

Recommendation:
Approve the amendment to Ordinance 09-56 allocating $5,821.41 to Puffin Electric, $3,602.00 to Nelson Engineering, and $500.00 as a contingency reserve for this project from the Port and Harbor Enterprise Reserves.

Fiscal Note: $5,821.41 to Puffin Electric
$3,602.00 to Nelson Engineering
$ 500.00 Contingency
$9,623.41 from account #456-380