Memorandum 14-079 Contract Award for Public Works Gravel Supply

Memorandum 14-079

To:                       Walt Wrede, City Manager

From:                  Dan Gardner, Superintendent

Date:                   May 1, 2014

Subject:             Public Works Tri-Annual Gravel Supply Contract Bidding Results – Years 2014, 2015, and 2016

On May 1, 2014, bids were opened for the tri-annual Public Works Gravel Supply Contract.  The bids are for three one-year renewable contracts.  The bid results are as follow:

Bidder Name

Winter Sand

Per Cubic Yard

Type III Gravel

Per Cubic Yard

Type II Gravel

Per Cubic Yard

D-1 Gravel

Per Cubic Yard

R/C Land Imp.

$13.66

$15.66

$12.66

No Bid

Paul’s Services

$19.50

$19.50

$14.50

$29.00

T&C Enterprises

$21.00

No Bid

No Bid

No Bid

Recommendation

Award the following three-year renewable contracts (These are the 2014 bid quantities)

Winter Sand – R/C Land Improvement, Anchor Point            (2000 cy x $13.66 = $27,320)
Type III Gravel – R/C Land Improvement, Anchor Point         (500 cy x $15.66 = $7,830)
Type II Gravel – R/C Land Improvement, Anchor Point          (200 cy x $12.66 = $2532)
D-1 Gravel – Recommend no award

No award recommendation is made for D-1 gravel as we are not currently purchasing any of this material.  Should we require D-1 in the future, standard procurement procedures will be followed.

Fiscal Note

Winter Sand                   100.0174.5202 $27,320
Type III Gravel                              100.0172.5202 $7,830
Type II Gravel                 100.0172-5202               $2,532

CC:        Jo Johnson, City Clerk

               Carey Meyer, Director