Memorandum 14-096 Disinfection Byproduct Reduction Study Contract Award

Memorandum 14-096

TO:                      Walt Wrede, City Manager

FROM:                Carey Meyer, Public Works Director

DATE:                 June 4, 2014

SUBJECT:         Award Sole Source Contract by to HDR, Inc.

                              Disinfection Byproduct Reduction Study

Although there have been no violations, meeting the disinfection byproduct regulations regarding drinking water is a serious concern.  Public Works is recommending that before investing in a capital expenditure; operational modifications and alternative solutions should be considered.

Many of these potential solutions are operational adjustments that could require little capital expenditures. If a capital investment is required, the evaluation of the effectiveness of all alternatives would help secure the necessary ADEC approval to construct.

Public Works proposes to award the completion of the Disinfection Byproduct Reduction Study to HDR, Inc. of Anchorage, Alaska for the following reasons:

HDR completed the design of the new water treatment plant and is the most familiar with the treatment and distribution system.
HDR personnel have national experience and can bring knowledge of solutions implemented by other water systems.
The City of Homer’s Procurement Policy provides for non-competitive, negotiated procurement of design services if approved by the City Council.

Recommendation: The City Council pass a resolution awarding a sole source contract to HDR Inc. of Anchorage, Alaska in the amount of $18,459 to complete a Disinfection Byproducts Reduction Study on the Water Treatment/Distribution System; and authorize the City Manager to execute all appropriate documents.