Memorandum 15-133 Old Harbormaster Building Demolition

Memorandum 15-133

TO:                       Mary K. Koester, City Manager

FROM:                 Carey Meyer, Public Works Director

DATE:                  August 4, 2015

SUBJECT:         Award of Contract

                              Old Harbormaster Building Demolition

The City Council authorized in the 2015 operating budget an expenditure of $20,000 to complete the demolition of the Old Harbormaster Building.   Public Works prepared bid documents and solicited bids in accordance with the City’s procurement regulations (bids were advertised in the Homer Tribune on July 8 and 22); nine bids were publicly opened and read on July 30. The City’s 5% local bidder’s preference applies:

                              Property Improvements                                        Fritz Creek                       Non-Responsive

                              Diversified Construction                                        Eagle River                      $  17,100

                              NRC Alaska                                                                   Anchorage                       $  46,810

                              Tutka, LLC                                                                    Wasilla                                             $  58,000

                              Coldfoot  Environmental                                       Anchorage                       $  39,400

                              Southern Exposure                                                  Homer                               $  22,300

                              Alaska Scrap and Recycling                                  Soldotna                          $  19,720

                              East Road Services                                                   Homer                               $  60,000

                              Beachy Construction                                               Homer                               $  26,900

                              Moore & Moore Services                                        Homer                               $    8,300

Engineer’s Estimate                                 $  15,000

The firm of Moore & Moore Services, Inc. of Homer, Alaska, was determined to be the low responsive bidder: the bid was below the engineer’s estimate; and the firm is qualified to complete the work.

Project Budget Overview:       Design Cost                                                   $  0 (in-house)

                                                            Hazardous Waste Survey                        $  3,400

                                                            Demolition Cost                                         $  8,300

                                                            Total Cost Anticipated                             $11,700

Recommendation: The City Council pass a resolution awarding the contract for the Old Harbormaster Building Demolition project to the firm of Moore & Moore Services, Inc. of Homer, Alaska, in the amount of $8,300 and authorize the City Manager to execute the appropriate documents.