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Memorandum 18-034 Municipal Matching Grant 40909 Grant Amendment
Memorandum ID:
18-034
Memorandum Status:
Backup
Related Meetings
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Details
Memorandum 18-034
TO: Katie Koester, City Manager
FROM: Carey S. Meyer, Public Works Director
DATE: March 6, 2018
SUBJECT: Municipal Matching Grant 40909 – Water Distribution/Storage Improvements Grant Amendment – Signature Authority
The City applied for and received a $2.7M ADEC Municipal Matching grant to construct the first phase of an overall water distribution/storage improvement project. The first phase consisted of distribution system improvements (Kachemak Drive and Shellfish Avenue water main extensions). These projects were completed in 2017 under budget. $1,600,000 remained unspent in the grant award.
The City Council passed Resolution18-009(S) on January 22, 2018 which supported the expansion of the grant scope to include additional water system improvements. The total grant amount would be reduced to approximately $2.2M (leaving approximately $500,000 unused). The Council passed Ordinance 18-10 (on its first reading) on February 26 which would authorize the expenditure of matching funds in support of the $2.2M grant and authorize the City manager to execute a grant amendment in the same amount. Second reading is on March 12.
The grant amendment is currently being finalized by ADEC (a copy of which will be provided to the Council as a laydown at the March 12 meeting). ADEC is suggesting that the grant amendment include all available funding ($2.7M) so that the City could have access to these additional funds if necessary. If these funds are not included in the grant amendment, they will be lost and unavailable should they be needed.
Recommendation: The City Manager be authorized to execute a grant amendment that includes funds that the City Council has not authorized a matching expenditure. Access to these additional funds could not made without additional action by the Council (authorizing additional matching funds beyond what has been authorized to date).
