Memorandum 12-017 Professional Engineering Services Contract Award Recommendations Deep Water Dock Fender Replacement Project

MEMORANDUM 12-017

TO: Walt Wrede, City Manager

FROM: Carey Meyer, Public Works Director

DATE: January 16, 2012

RE: Professional Engineering Services Contract Award Recommendations
Deep Water Dock Fender Replacement Project
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The City Council authorized acceptance of a grant from the State of Alaska for cruise ship dock and passenger facility improvements which includes improvements to berthing at the Deep Water Dock (Ord. 11-48). The ordinance authorized the City Manager to accept the $6,000,000 grant. The grant agreement has been executed.

Public Works prepared a Request for Proposals (RFP) for design services associated with the replacement of the fendering system. The RFP was sent to six firms specializing in marine structure design. Five firms responded to the RFP. The review committee scored the proposals and selected R&M Consultants, Inc. as the most qualified. Requirements of the City’s procurement manual were followed.

Public Works has established a scope of work and schedule for the design of the project and a maximum contract amount of $202,500 has been established through negotiations with the selected design firm.

Improvements to the Deep Water Dock fendering system will substantially improve cruise ship docking capabilities. The upland passenger facility improvements will be designed under a separate contract (secured through a future RPF process).

Recommendations: The City Council pass Resolution 12-010 awarding a contract for professional engineering design services for the Deep Water Dock Fender Replacement project in the amount of $202,500 and authorize the City Manager to execute all appropriate documents necessary to complete the design of this project.