Memorandum 12-084 Professional Engineering Services Port/Harbor/Marine Projects

MEMORANDUM 12-084

TO: Walt Wrede, City Manager

FROM: Carey Meyer, Public Works Director

DATE: May 22, 2012

RE: Term Contract –Professional Engineering Services
Port/Harbor/Marine Projects
RFP Scoring Results and Award Recommendations
__________________________________________________________________________________

In April of 2011, the City Council passed Resolution 11-043 authorizing the City Manager to “prepare and issue a set of RFP’s” … “one for civil work, one for water and sewer, and one for port and harbor”. Term contracts increase the City’s efficiency and productivity, especially now when there are harbor projects scheduled for design in the next few years. These port and harbor projects may include:

• Ramp 3 Gangway and Approach Replacement
• Harbor Float Replacement
• Extension of Potable Water – Various Floats
• Upgrade System 5 – Vessel Shore Power/Water
• Harbor Entrance Erosion Control
• Deep Water Dock Expansion
• Various Dock/Harbor Maintenance/Damage Repair projects

The intent of the Public Works Director, with the support of the City Manager, was to select two multi-disciplined firms which together could respond quickly, professionally and cost effectively to any potential port and harbor project. These term contracts will run for three years, with the ability to be extended another two.

In April 2012, Public Works issued an RFP for professional engineering services for port and harbor projects, in accordance with the City’s Procurement Manual. 7 proposals were received. The proposals were reviewed and scored by a committee comprised of Port/Harbor and Public Works employees in accordance with the following criteria:

A. Proposed Project Manager 30 points
B. Proposed Project Team 45 points
C. References 10 points
D. Cost 15 points
Maximum Score 100 points

Based on the scoring of the committee, PND Engineers, Inc and R&M Consultants, Inc., both of Anchorage, Alaska were determined to be the most qualified firms to complete the types of projects anticipated.

Recommendations: The City Council pass a resolution awarding a term contract for professional engineering services for port/harbor/marine projects to PND Engineers, Inc of Anchorage Alaska and R&M Consultants, Inc., of Anchorage, Alaska,