Memorandum 15-124 Public Safety Building Alternative

Memorandum 15-124

TO:                       Honorable Mayor Wythe and Homer City Council

THROUGH:       Katie Koester, City Manager

FROM:                 Public Safety Building Design Team and Public Works Director Meyer

DATE:                  July 22, 2015

SUBJECT:         Public Safety Building Alternative

The design team has taken it upon itself to identify an alternative to fully funding the 35% design.

Currently, we perceive the short term goals for this project to be:

Educate and gain support from the public,
Define the cost of the project as accurately as possible,
Maintain project momentum.

One approach would be to divide the 35% design effort into two parts:

Initial Modified 35% Design with Public Involvement Effort ($355,000) 10 month completion.

Public involvement – $40,000 We propose a dollar allowance to continue the effort on A) Seek additional involvement and input, B) Funding Feasibility review and C) Community based funding strategy. This is in addition to the $43,340 recently approved and will continue to build on the previous effort while remaining flexible enough to research alternative funding means and prepare for a successful bond effort.

Schematic Design - $170,000 This will be based on the program needs previously identified and will include a three dimensional model and schematic rendering based on further developed dimensioned floor plans, building elevations, building sections and a more developed civil site plan. The Design will include interior and exterior finishes, reflected ceiling plans, dimensions and areas intended for specialty equipment such as jail cells and dispatch center. Engineering disciplines outside of architecture and civil will provide narratives describing design concept and function but will not include drawings. Narratives will include; Civil, Architectural, Structural, Mechanical, Electrical, and Specialty systems.

Updated Hazardous Material Survey - $20,000 A major key to accurately identifying demolition cost is understanding the condition and elements that are considered hazardous material in the existing HERC building. 

Contractor provided estimate of probable cost  - $20,000 Cornerstone will work with the design team, select sub-contractors and supplier to determine the probable cost using the information provided. The goal will be to reduce the contingency to 20%

Continued 35% Design to Completion- $105,000 Includes design and engineered drawings from the Structural, Mechanical and Electrical disciplines in combination with further coordination with site utilities and building design. Additional effort will involve confirmation of mechanical, electrical utility spaces and requirements and continued research in specialty equipment for Jail cells and Dispatch/communications equipment and backup power options. The most difficult areas for estimating cost correctly at this early stage on this project are expected to be the Site elements that resolve topography changes (such as retaining walls), the mechanical systems related to the jail and truck bays and the specialty systems related to the jail cells and communication systems. Further development of the design will allow for even more accurate cost information.