Memorandum 16-087 Deep Water Dock Uplands Improvements

Memorandum 16-087 

TO:                       Mary K. Koester, City Manager

FROM:                 Carey Meyer, Public Works Director

DATE:                  May 16, 2016

SUBJECT:         Deep Water Dock Uplands Improvements

                              Request for Additional Construction Funds

Public Works and Port/Harbor are working together to complete improvements to the 30-acre site on the Spit utilizing a $1M State Legislative Grant. The improvements are intended to improve access to the Deep Water Dock and security at the storage/laydown areas used by Dock users (needed improvements identified in the draft Deep Water Dock Feasibility Study). The improvements consist of paving Outer Dock Road, removal of the wood wall around the Chip Pad and installation of new fencing/lighting/security cameras at the Chip Pad.

Much effort was expended during design, at the contract award, and early in the construction process to control costs. Items of work were eliminated, designs were modified to reduce costs, and additional work items were rejected.

During construction, a few items of essential work have been identified that cannot be completed within the grant budget. The total cost to complete these work items is $38,000. These items were not foreseen, and the Harbormaster feels these items of work need to be completed to provide a reliable finished product and has proposed and supports the use of Harbor Reserve Funds to complete the items summarized below:

Excavation for the road improvement encountered large rocks (near the Barge Ramp and behind the Chip Pad) that required additional effort beyond the construction contract amount. ($19,195)
Slopes created by the road excavation require protection from erosion. Cobble from excavated material will be placed on the slopes once the excavated material is screened. ($9,150)
Grading of adjacent areas to correct and improve drainage around the Chip Pad and in the sport fishing trailer parking area ($7,500)
Additional survey effort was required due to changes in design based on unanticipated soil conditions described above. ($2,200)

Recommendation: The Council adopt Ordinance 16-27amending the 2016 Operating Budget by appropriating an additional $38,000 from the Harbor Reserve to complete the Deep Water Dock Uplands Improvement Project.    (Fiscal Note: 415-924 - DWD Uplands Improvemen