Memorandum 18-030 Additional Funds Needed WW Treatment Plant HVAC Project

Memorandum 18-030

TO:                        KATIE KOESTER, CITY MANAGER

FROM:                 CAREY S. MEYER, PUBLIC WORKS DIRECTOR              

DATE:                   FEBRUARY 23 2018

SUBJECT:          ADDITIONAL FUNDS NEEDED – SEWER RESERVE ACCOUNT WWTP HVAC                                                                              REHABILITATION PROJECT

Over the past several years, Public Works has requested and the City Council has approved various equipment replacement projects to upgrade the treatment facilities at our 30 year old sewer treatment plant.

The City Council approved $280,000 in the FY17 Capital Budget to replace the heating and ventilation system at the sewer treatment plant. Funding comes from the Sewer Reserve Fund. Public Works coordinated the design of the improvement, bid the project, and opened bids on February 22, 2018.  The low bid exceeds the authorized funding. Below is an overview of the costs to complete the project:

Previously completed projects:

Boiler Replacement
Polymer Injection Equipment
Odor Control Improvements
Bar Screen/Headworks Replacement
Clarifier Flight Reconditioning
Underground Fuel Storage Tank Closure
Perimeter Fencing Replacement]

Recommendation: The City Council pass an ordinance amending the 2018 Operating Budget to authorize an additional $92,592 from the Sewer Reserve Fund to complete the WWTP HVAC project.

Fiscal Note:    256 -0379    (current balance - $2,228,270)