Memorandum 18-084 Art Work Contract for Ramp Two Restroom

Memorandum 18-084

TO:                        MAYOR ZAK AND HOMER CITY COUNCIL

FROM:                 1% FOR ART SELECTION COMMITTEE – RAMP TWO RESTROOM AND FIRE HALL                                  RENOVATION PROJECTS

THRU:                  RENEE KRAUSE, CMC, DEPUTY CITY CLERK

DATE:                   JULY 9, 2018

SUBJECT:          RECOMMENDATION TO AWARD

The Art Selection Committee reviewed two proposals received at their June 28, 2018 meeting. A submission was received for the Fire Hall and one artist submitted several submissions for the Ramp Two Restroom project.

The proposals were submitted in response to an advertised Request for Proposals for artwork to fulfill the 1% for the Arts in accordance with Homer City Code, Chapter 18.07 Funds for Works of Art in Public Places.

The committee carefully reviewed the proposals using the guidelines established and have made the following recommendations:

The members of the Selection Committee having reviewed and discussed the one submission received for the 1% for Art for the Fire Hall Renovation project at their meeting on June 28, 2018 recommend revising the scope of work and reissuing the Request for Proposals with submissions due on Thursday September 6, 2018 at 4:30 p.m.

The members of the Selection Committee having reviewed and discussed the submissions for the Ramp Two Restroom Project recommend awarding Melisse Reichman of Homer, Alaska for her work, “Pocket Pebble” in the amount of $3,200 and further recommend the Committee to work with the artist on installation and location within the project site as appropriate and identification as appropriate.

Excerpt of the June 28, 2018 minutes are included for reference.

Recommendation

Approve recommendation to re-advertise the Request for Proposals on the Fire Hall and Approve recommendation to award a contract to the artist noted above and authorize the City Manager to execute the appropriate documents.

Art Selection Committee

Minutes June 28, 2018

NEW BUSINESS

A. Memorandum from Deputy City Clerk re: Request for Executive Session Pursuant to AS §44.62.310(C)(2 &3), Matters, Which By Law, Municipal Charter, or Ordinances are Required to be Confidential. (Review and Evaluation of Submitted Proposals)

Chair Steffy read the memorandum into the record and requested a motion to approve the request.

LOWNEY/SHARP MOVED TO APPROVE THE REQUEST TO ADJOURN TO EXECUTIVE SESSION.

There was no discussion.

VOTE. YES. SHARP, SCHMUTZLER, LOWNEY, HAWKINS, MEYER, STEFFY

Motion carried.

Chair Steffy requested a motion to adjourn to executive session.

LOWNEY/SCHMUTZLER MOVED TO ADJOURN TO EXECUTIVE SESSION.

There was no discussion.

VOTE. YES. MEYER, SHARP, HAWKINS, SCHMUTZLER, LOWNEY, STEFFY

Motion carried.

The Committee adjourned to executive session at 3:08 p.m. Chair Steffy called the meeting back to order at 3:58 p.m.

SCHMUTZLER/LOWNEY MOVED TO RECOMMEND THAT THE REQUEST FOR PROPOSAL FOR THE 1% FOR ART FOR THE FIRE HALL RENOVATION PROJECT SCOPE OF WORK BE AMENDED AND REISSUED AS DISCUSSED.

There was a brief discussion that the scope of work was to include the Homer Volunteer Fire Department Mission Statement and that it was a desire that submittals received reflected the mission and consideration for placement of artwork in the pocket park on the western corner of the property was favored by Fire Department personnel and volunteers. It was noted that the item will be advertised in local art related places around town.

VOTE. YES. MEYER, LOWNEY, STEFFY, SCHMUTZLER, SHARP, HAWKINS.

Motion carried.

SHARP/LOWNEY MOVED TO FORWARD THE SELECTION COMMITTEE’S 1% FOR ART RECOMMENDATION TO COUNCIL FOR THE RAMP TWO RESTROOM REPLACEMENT PROJECT

There was a brief discussion on the project and awarding process.

LOWNEY/MEYER MOVED THAT THE COMMITTEE WORK WITH THE ARTIST ON THE LOCATION AND DETAILS OF THE INSTALLATION OF THE ARTWORK.

There was further discussion on identification or placard for the artwork.

VOTE. (Amendment) NON-OBJECTION. UNANIMOUS CONSENT.

Motion carried.

VOTE. (Main) YES. LOWNEY, STEFFY, SHARP, SCHMUTZLER, MEYER, HAWKINS

Motion carried.