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Memorandum 18-122 2018 Home Land Security Grant
Memorandum ID:
18-122
Memorandum Status:
Backup
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Details
MEMORANDUM 18-122
DATE: October 8, 2018
TO: Katie Koester, City Manager
FROM: Mark Robl, Chief of Police
SUBJECT: 2018 Homeland Security Grant
We have received another Homeland Security grant in the amount of $160,726 for radio equipment. This grant will complete the upgrade of the police department’s entire radio system with the exception of a few portable radios. It will also complete the replacement of all the central dispatch equipment for the police and fire departments. I request we obtain council approval to accept this grant and the authorization for a sole source purchase to ProComm Alaska.
ProComm Alaska has been doing our radio maintenance work for approximately 16 years. ProComm is the only full service Motorola dealer in the state and the Motorola equipment is the only equipment compatible for use with our system and the State of Alaska’s Land Mobile Radio System, commonly referred to as ALMR. The police department utilizes ALMR on a daily basis. There is no other option for us to pursue when it comes to replacing our radio equipment. ProComm provides us 24/7 response services and is also the only radio service provider that fields public safety certified technicians with Motorola factory training. They have provided superb service to us over the years. For these reasons, I request a sole source contract be awarded to ProComm Alaska.
To help ensure we are receiving the best possible pricing, I contacted the Motorola factory representative to Alaska and obtained equipment pricing from the HGAC contract #RA05-15. This was a competitively bid contract for Motorola Equipment acquired by the Houston-Galveston Area Council of Governments in May of 2017. It was a huge contract that established public safety pricing for Motorola equipment and carries with it the largest discounts of any still active, competitive contract I could find. The State of Alaska and other cities in the state with Motorola systems utilize this same contract for purchases. ProComm’s bid and pricing has been reviewed by the Motorola representatives to ensure it meets industry standards and is consistent with Motorola’s operating procedures.
