Resolution 10-09(A) Amend Port and Harbor Advisory Commission Bylaws on Teleconferencing

CITY OF HOMER
HOMER, ALASKA

City Clerk/Port and Harbor Advisory Commission

RESOLUTION 10-09(A)

A RESOLUTION OF THE CITY COUNCIL OF HOMER, ALASKA, AMENDING THE HOMER PORT AND HARBOR ADVISORY COMMISSION BYLAWS, TO ADD A SECTION ON TELECONFERENCING.

WHEREAS, The ability to attend meetings each month is conducive to maintaining progress on projects before the Port and Harbor Advisory Commission; and

WHEREAS, The advancement of available technology makes it possible for members to participate on all matters before the Commission when not physically present; and

WHEREAS, There was consensus of the Port and Harbor Advisory Commission at the Regular Meetings of October 28, November 18, and December 16, 2009 to allow members to attend meetings using telephonic access; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of Homer, Alaska, hereby amends the Port and Harbor Advisory Commission Bylaws to add a new section to read as follows:

Teleconference:

Teleconference meetings.
1. The preferred procedure for Commission meetings is that all members be physically present at the designated time and location within the City for the meeting. However, physical presence may be waived by the Chair or Commission and a member may participate in up to two meetings per calendar year by Teleconference subject to the procedures and limitations provided in section 2. A Commission member participating by teleconference shall be deemed to be present at the meeting for all purposes. In the event the Chair participates telephonically, the Vice-Chair shall preside over the meeting.

2. Teleconference procedures.
A. A Commission member who cannot be physically present for a regularly scheduled meeting shall notify the clerk at least five days prior to the scheduled time for the meeting of his/her intent to appear by telephonic means of communication.
B. The clerk shall notify the Commission members three days prior to the scheduled time for the Commission meeting of Commission members intending to appear by teleconference.
C. The means used to facilitate a teleconference meeting of the Commission must enable each Commission member appearing telephonically to clearly hear all other Commission members, and members of the public attending the meeting as well as be clearly heard by all other Commission members and members of the public.
D. The clerk shall note in the attendance record all Commission members appearing telephonically.

PASSED AND ADOPTED by the City Council of Homer, Alaska, this 11th day of January, 2010.

CITY OF HOMER

_____________________________ JAMES C. HORNADAY, MAYOR
ATTEST:

______________________________
JO JOHNSON, CMC, CITY CLERK

Fiscal Note: N/A